(14R-101) OFFICE COORDINATOR/HR ASSISTANT RigNet
Department: Human Resources
Reports To: Human Resources Manager-Corporate & Western Hemisphere
Location: Houston, Texas
PRIMARY DUTIES AND RESPONSIBILITIES:
Greets all visitors courteously, determines their needs, and directs them to the appropriate person; Strong customer service skills required
Maintains facilities by planning space allocations, layouts and floor moves; arranging for and supervising building maintenance
Negotiates the purchase of office supplies, furniture and office equipment, etc., for the corporate office in accordance to the Company?s purchasing policies and budgetary restrictions
Schedules and tracks conference room meetings on calendar & daily posting of each conference room schedule
Facilitates on site meetings by accurately reserving conference rooms and arranging for catering
Handles incoming and outgoing deliveries and shipments
Arranges the maintenance of office equipment, such as copier, fax machine, etc.
Responsible for the facilities day-to-day operations and works with building maintenance to ensure proper office maintenance
Created and update user quick guides for call corporate conference rooms
Type confidential correspondence, reports, memos, and forms as requested
Work with the IT Department to update employee contact information into the global Outlook address book and the global service order breakdown
Design and manages the quarterly newsletter
Manages the Corporate sponsorship program
Updates employee files and scan paperwork
Participates as needed in special department projects
Education, Knowledge, Skills, and Abilities:
Four year college degree preferred but not required
Experience in Microsoft Excel and Word
Amazing attitude and extraordinary customer service skills
Ability to interact comfortably with clients
Superior organizational and time management skills
Ability to handle multiple tasks and operate under tight deadlines
Strong attention to detail and be able to multitask
Ability to comprehend complex verbal and written instructions
Have a professional appearance
Be energetic, positive and assertive
Must be a team player and interact effectively with supervisors, co-workers and customers
Willing to learn and be receptive to new ideas
Working conditions are normal for an office environment. Work may require occasional overnight travel and weekend and/or evening work.
Description: This position requires a moderate amount of stamina with the ability to perform the above essential job functions and within timetables. Some overtime work may be required.
Lifting: The employee must be able to lift up to 5 lbs. frequently and up to 15 lbs. occasionally for short durations.
Carrying: The employee must be able to carry up to 5 lbs. frequently and up to 15 lbs occasionally for short distances.
Pushing/Pulling: The employee must be able to push/pull up to 5 lbs. frequently and up to 15 lbs. occasionally usually from desk level to floor or floor to desk level.
Other Physical Requirements: Upper extremity usage, motor coordination, range of motion, vision, hearing and balance should be in a range to safely preclude the harm or injury to the employee in this position or the harm or injury to other employees.
Environmental Considerations: The employee will in most cases work in a central air-conditioned building; however, may be exposed to dust, fumes or gases and to changes of weather when exposed to outdoors at job sites or other locations.
Professional and ethical behavior
Must manage time efficiently and effectively
Based on Experience
The job duties listed in this job description may not be inclusive of all requirements of this position. Other duties may be assigned by your supervisor and/or manager.
The above statements are intended to describe the essential functions and related requirements of persons assigned to this job. They are not intended as exhaustive list of all job duties, responsibilities and requirements.
||1880 South Dairy Ashford |
Houston, TX 77077