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Accounting and Billing Specialist Industrial Fabrics Association International
THIS JOB HAS EXPIRED
Essential Responsibilities:--Processes exhibits and registrations for Conference Management and Division shows in iMIS business system and Ungerboeck database.
--Posts and applies cash and credit cards for renewal membership dues, division booths/registrations. Applies cash receipts to all invoiced products (Advertising, and Expo, Geo conferences). Generates and applies cash to customers on payment plans. Processes membership payment plans monthly.
--Prepares invoices for magazine advertising utilizing Spacemaster and iMIS business systems to process invoices. Prints invoices once approved by Publications Manager, reviews invoices, and prepares for mailing. Prepares miscellaneous invoices for company (ie. PAMA, Buyers Guides, etc.) and processes payments.
--Processes all refunds and miscellaneous adjustments in AR module in iMIS business system.
--Enters bookstore adjustments, posts receipt of products, and physical inventory in iMIS.
--Ensures that General Ledger postings are complete for bad debt accrual and payroll accruals, etc.
--Initiates credit process for new and existing customers. Determines customer worthiness by evaluating customer information, bank references, trade references and credit reports. Reviews credit documents with Accounting Manager/VP of Finance and Administration, final result is communicated to Advertising Manager.
--Maintains accurate and current files.
Secondary Duties:
--Initiates collection calls for all accounts past due more than 15 days. Sets up and monitors customer payment plans. Coordinates collections with collection agency for those accounts over 120 days. Prepares series of collection letters to past due customers as appropriate.
--Attends monthly collection meeting with VP of Finance and Administration, VP of Publications, Advertising Sales Manager and Accounting Manager.
--Generates monthly AR statements for advertising and exhibits.
--Reconciles account reconciliations related to AR.
--Serves as backup to Payroll function.
--Answers internal and external customer questions in a timely and professional manner. Resolves problems/issues.
--Performs related duties as required.
Education/Experience/Skills:
--Accounting degree or equivalent experience
--Two to five years accounting experience with accounts payable, accounts receivable, and payroll processing.
--Knowledge of credit and collection procedures and generally accepted accounting principles.
--Prefer knowledge of Great Plains accounting software
--Prefer knowledge of iMIS business system.
--Ability to develop and maintain record keeping systems and procedures.
--Ability to gather data, to compile information, and prepare reports.
--Knowledge of modern office procedures and methods including telephone communications, office systems, and record keeping.
--Excellent organization skills.
--Ability to multi task and prioritize work according to tight deadlines.
--Ability to analyze and solve problems.
--Ability to make administrative/procedural decisions and judgements.
--Ability to compare, contrast and quality check work and keen attention to detail. Can present numerical data orally and in writing or through graphics.
--Must be able to move about building and within/between workstations.
--Must be able to maintain confidentiality due to sensitive nature of job.
--Must be able to sit for long periods of time.
--Must be able to communicate using phone systems
--Must have basic knowledge of MS Office, Excel, Word, and Outlook
| Location: | 1801 County Rd B W Roseville, MN 55113 United States |
|---|---|
| Full Time | |
| Accounting / Finance | |
| General and Administrative - Accounting |
THIS JOB HAS EXPIRED
Industrial Fabrics Association International
< 5M RaisedSelf Funded
All Jobs: at Industrial Fabrics Association International
| Web Site: | www.ifai.com |
|---|---|
| Headquarters: | 1801 County Rd B W Roseville, MN 55113 United States |
| Employees: | 41-100 |
| 1912 | |
| Industry: | Other |
| IFAI is an association in the textile industry connecting businesses to businesses through membership, EXPOS, and award winning publications online and in print. |
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