Accounting Assistant Astute, Inc.
THIS JOB HAS EXPIRED Job Description
This position entails completion and execution of routine accounting functions on an ongoing basis, including but not limited to accounts payable, accounts receivable, expense report processing, accruals and monthly close processes. Additionally, general office responsibilities are shared or supported including answering phones, managing mail and shipments, maintenance of and filing of company documents and correspondence.
Purchase Orders and Accounts Payable
Create and route all purchase orders for approval in accordance with the current Spending Approval Policy.
Code all accounts payable invoices for proper expensing, verify computations and route for approval all accounts payable invoices.
Process and post all approved invoices in the accounts payable system for payment in accordance with vendor terms.
Document purchases and process monthly American Express invoice.
Create check-run batches for review and approval of Controller and prepare checks for mailing to vendors.
Track prepaid expenses as processed, updating the designated spreadsheet and preparing invoice copies for the Controller to use for month end closing.
Review travel expenditure reports for correct recording, coding and computation of expenses. Ensure Astute travel policies are adhered to, including submission of receipts, and forward all reports to the Controller for approval.
Assist Executive staff with preparation/completion of their expense reports as needed.
Prepare copies of all billable expense reports and receipts for the Office Manager to include with the customer invoices.
Work with the Office Manager and coordinate efforts as necessary to accomplish the following:
Send monthly statements to customers with a past due balance
Call/email customers with past due invoices and work to resolve issues in effort to collect payment
Provide copies of past due invoices to the customer as necessary
Process electronic deposits or bank deposits on a daily basis
General Office Responsibilities
Maintain all records files, and file A/P invoices, legal documents, customer orders, expense reports, etc. in the appropriate/designated files
Back-up for sorting and delivering daily mail and preparing outgoing mail and shipments if necessary.
Back-up for answering phones in a prompt and courteous manner, forwarding calls as appropriate.
Shared responsibility for facilitating and assisting with planning, preparation and clean-up for meetings (ordering food, gathering related supplies, clean-up, etc.)
Back-up for working with building management for repairs and maintenance items.
Shared responsibility for daily maintenance of kitchen
Complete Special Projects as assigned.
No travel is required with this position.
This position does not include any supervision responsibilities.
Columbus, Ohio, United States
||Columbus, OH |
THIS JOB HAS EXPIRED