Accounting Associate Astute, Inc.
This position entails completion and execution of routine accounting functions on an ongoing basis, including but not limited to accounts payable, accounts receivable, expense report processing, accruals and monthly close processes. Additionally, serve as a backup for general office responsibilities including answering phones, managing mail and shipments, maintenance of and filing of company documents and correspondence, and stocking of supplies.
Purchase Orders and Accounts Payable
Create and route all purchase orders for approval in accordance with the current Spending Approval Policy.
Code all accounts payable invoices for proper expensing, verify computations and route for approval all accounts payable invoices.
Process and post all approved invoices in the accounts payable system for payment in accordance with vendor terms.
Document purchases and process monthly American Express invoice.
Create check-run batches for review and approval of Controller.
Match and attach A/P checks to invoices for filing and prepare checks for mailing to vendors.
Routinely monitor an account for activity of various vendors via their Web based systems
Track prepaid expenses as processed, updating the designated spreadsheet and preparing invoice copies for the Controller to use for month end closing.
Maintain excel spreadsheet of pre-paid transactions
Record and balance Inter Company transactions activity on an ongoing basis
Review travel expenditure reports for correct recording, coding and computation of expenses. Ensure Astute travel policies are adhered to, including submission of receipts, and forward all reports to the Controller for review.
Assist CEO and President with preparation/completion of their expense reports as needed.
Prepare copies of all billable expense reports for the Office Manager to include with the customer billing.
Work with the Office Manager and coordinate efforts as necessary to accomplish the following:
Send monthly statements to customers with a past due balance
Call/email customers with reminders on past due invoices
Prepare copies of past due invoices to provide to the customer for purposes of follow-up and obtaining payment
Apply and post cash receipts
General Office Responsibilities - shared
Maintain records files, and file A/P invoices, legal documents, and customer orders.
Back-up Administrative Assistant with electronic deposits or bank deposits, incoming /outgoing mail and shipments and answering phones.
Back-up Administrative Assistant with meeting planning and assistance (ordering food, gathering related supplies, clean-up, etc.)
Complete Special Projects as assigned such as assisting with company wide events.
No travel is required with this position.
This position does not include any supervision responsibilities.
Passionate about ?right the first time? principles.
Project a professional and positive attitude.
Be honest, direct and respectful in communication.
Be proactive, resourceful and forthright.
Maintain confidentiality of all company and personnel information
Continually learn and develop yourself professionally.
Maintain confidentiality of all Company and personnel information
Qualifications and Requirements:
Experience with Excel, Word, PowerPoint, Outlook
Knowledge of Great Plains Financial software (AP&AR modules) is a plus
Comfortable working with online vendor invoicing, account management, and payment systems
Good verbal and written communication skills
Ability to deliver excellent customer service
Attention to detail
Critical Success Factors (CSFs):
A/P processing experience
Knowledge of Great Plains
Comfort with Internet vendors online account management
Proactive, resourceful, positive, persistent, willingness to learn, and flexible
Attention to detail
Moderate accounting knowledge and exposure (G/L, inter-co. accruals) B/S analysis
Good verbal communication skills and the ability to interact with outside vendors and customers on A/R
||Columbus, OH |