Accounts Payable Lead Zeltiq Aesthetics, Inc.

Description

Summary:

We are a rapidly growing medical device manufacturing company looking for a seasoned Accounts Payable specialist to join our team. We foster an environment that blends are strengths: team players with an entrepreneurial mentality. The ideal candidate would be a dedicated team player who is self-motivated and passionate about pleasing internal and external customers. You will work closely with all departments, and will be expected to grow as an expert in order to contribute to the success of a dynamic business. We offer our employees a very competitive compensation and benefits package and the opportunity to grow with us.

Essential Duties and Responsibilities include the following (other duties may be assigned.):

Responsible for full cycle accounts payable, including matching PO and Packing Slips to vendor invoices, obtaining approval of vendor invoices, coding and entering invoices and process payment per company policies, ensuring general ledger codes are accurate and all appropriate signatures and/or purchase orders and packing slips have been obtained.

Date stamp all invoices the day they are received and accurately maintain the A/P system and vendor list.

Maintain schedules of recurring expenses to ensure invoices are processed in a timely manner and necessary accruals occur when needed.

Process Non-PO invoices and check requests per company policy.

Prepare weekly check run, wire transfers, ACH and verify records.

Uses integrated ERP systems to input data, generate reports, conduct specialized research projects and respond to inquiries.

Work with purchasing managers on verification of vendor?s credit limit and payment terms to minimize credit hold and insure payment discount when appropriate.

Reconcile vendor?s accounts, accrue Use Tax, AP file maintenance, investigate and resolve discrepancies or other payment issues with vendors in a timely manner.

Performs month-end activities such as AP accruals, GL account reconciliations and other close activities as needed.

Acquire W-9?s from vendors and maintains, updates and submits 1099 information on time. Prepare and file all 1099?s for distribution to vendors and governmental agencies within the required deadline

Other administrative duties such as copying, filing, labels, weekly/monthly reporting as needed.

Interact professionally with all vendors and employees to affect a timely flow of information by responding to vendor/employee requests for payment information and maintain a vendor problem log.

Processing control; maintain schedules of recurring expenses to ensure invoices are processed in a timely manner. Work with departments to determine if expenses will continue to reoccur. Ensure that accrued expenses are entered at month end close.

Provide timely completion and distribution of accounts payable reports. Assist with quarterly audits by supporting Finance with schedules, reconciliations, pulling selections and interfacing with external auditors as required.

Identify opportunities for process efficiencies and implement enhancements that will improve the overall efficiency of the department and company.

Implement and maintain key policies and procedures.

Responsible for performing all duties in compliance with FDA?s Quality System Regulation (QSR), ISO13485, the Canadian Medical Device Regulations, and all other international regulatory requirements with which ZELTIQ complies.

Qualifications:

Minimum of 5 years of hands-on experience with full cycle accounts payable.

High School degree required; a college degree or some college accounting coursework is a definite plus.

Good general accounting knowledge (GL, debits, credits, journal entries, etc).

Working experience with a fully integrated ERP system such as SAP, Oracle, QAD or other tier-1 ERP systems is a must.

High proficiency with MS Excel, MS Word, MS PowerPoint.

Professional attitude, detail oriented and team player.

Strong analytical and organizational skills with strong time management and ability to multitask effectively without compromising the quality of work.

Excellent verbal and written communication skills with the ability to communicate with all levels of the company.

Efficient and high productivity contributor.

May require occasional weekend and/or evening work to meet company deadlines.

Experience working in a manufacturing and high-tech start-up environment preferred.

Must be well organized and be able to operate with poise and flexibility under pressure, act with good judgment and react with appropriate urgency and take effective action with little guidance.

Additional Requirements

Individual must have excellent verbal and written communication skills and a demonstrated ability to communicate clearly and professionally with outside contacts and all levels of the company.

Physical Demands and Work Environment:

Duties of this job may involve sitting for extended periods of time. Duties also involve many hours of computer interaction, the use of mouse and keyboard, each day. Specific vision abilities required by this job include close vision.

This position is office based with no travel expected.

Location:	Pleasanton, CA United States