This is an exciting opportunity to join a dynamic team and take full ownership of improving, leading and optimizing the AP function in an environment where creative thinking, initiative and systematic improvements are fully supported! Reporting to the Accounting Manager, this position is located in Wize Commerce's San Mateo headquarters and will have significant interface with other corporate finance and business departments (including Credit, Tax, FP&A, Sales, Purchasing and Merchant Administration), operational finance teams in the world-wide business units as well as the external auditors. This person will be directly responsible for the entire operations of Accounts Payable, from billing through payment, working closely with Purchasing and the Controllership team. The AP Manager will have direct reports and will also be responsible for monthly accruals, expense tracking, reporting and other related internal controls, including Sarbanes Oxley compliance. This person will be part of a team of technical accounting professionals that perform general corporate accounting functions and will be involved in developing AP accounting policies, procedures and related internal controls in a complex, multinational corporate environment. Essential Functions:
Lead effort to continuously improve AR processes with automation and procedural enhancements. This includes implementation of a Procure to Pay SaaS workflow tool from Coupa, a cutting edge software package.
Hands on responsibility for full cycle AP process from purchase order, invoice receipt to payment, including vendor and employee payables, travel and purchasing card administration and vendor maintenance.
Organize and track vendor billing, aging and payment information in a clear and concise manner to ensure the highest quality of service for internal and external customers.
Resolve complex invoice discrepancies timely and provides requested information to business owners and management as needed
Perform and supervise month-end closing processes within AP, ensuring tasks are completed timely in compliance with corporate policies
Develops departmental policies, processes, procedures, and controls leveraging knowledge of Procure to Pay concepts, techniques, and best practices
Identify and implement process improvements for Accounts Payable and T&E payment processes
Develop and maintain key performance indictors which measure performance and efficiency of team and related processes.
Maintain Fixed Asset database with appropriate additions, disposals and depreciation monthly
Prepare and maintain SOX documentation related to Procure to Pay process
Assist in audits, including drafting and communicating accounting policies.
Ensure accounting activities comply with GAAP.
Deep knowledge of Accounting Operations, particularly in Accounts Payable â€" including policies, accounting processes and procedures
Willingness to take on â€œhands onâ€ transactional responsibility, not just to manage others
Strong knowledge of working with multiple currencies and multiple legal entities.
Strong knowledge of internal controls within Procure to Pay processes are required
Must have demonstrated experience and ability to develop processes and suggest improvements to make more efficient / scalable.
Strong Excel spreadsheet skills and working knowledge of other Microsoft Office products
Strong working knowledge of Concur Enterprise online Expense reporting system preferred
Strong communication including written, presentation and listening skills
Ability to lead and mentor staff accountant
Strong time management and project management skills
Strong analytical, problem solving skills and collaborative skills
Ability to multi-task on competing and deadline sensitive priorities
Ability to work independently and be self-motivated
Strong attention to detail, organizational skills and process orientation.
Education and Experience:
Minimum 5+ years of GL / AP experience required
Strong working knowledge of Microsoft Dynamics preferred
Experience working with external auditors
Knowledge of generally accepted accounting principles (GAAP) in the AP Area
BS degree in Finance / Accounting, CPA is preferred.
Experience in the multinational business environment