Accounts Payable Supervisor Kabira Technologies

TIBCO delivers the “Power of Now†with integration software that connects incompatible IT assets, process management software that orchestrates systems and people, and a range of other software products that enable the real-time processing and presentation of information. In forward-thinking IT departments around the world TIBCO is synonymous with extreme performance, scalability, and reliability. TIBCO provides companies the two-second advantageTM â€" the ability to capture the right information at the right time and act on it preemptively for a competitive advantage. More than 4,000 customers worldwide including 47 of the world's top 100 companies, including giants like Delta Air Lines, FedEx, Merrill Lynch, and Telecom Italia.This position reports to Senior Revenue Director for the TIBCO Infrastructure division.

Accounts Payable Lead/Supervisor

TIBCO is looking for an experienced Accounts Payable lead or supervisor to join our US Shared Services team. This position will report to the Accounts Payable Manager and is based out of our corporate headquarters in Palo Alto, CA. You will be supporting the AP manager in all aspects of the AP processing, review, training, metric reporting, escalation and problem resolution. This position will have extensive interactions with the shared services team in India which receives and processes invoices and employee expense reports. The group in the US is the point of contact for our suppliers and employees for US, Canada and Australia, and is charged with resolving escalations related to invoices, employee expense reports, and related areas. Primary responsibilities include:

Responsibilities:

• Research and resolve PO/Invoice reconciliation discrepancies (e.g. price, quantity ordered, quantity received, etc.) in a timely fashion to ensure accurate payment processing.
• Work with employees on questions about expense reimbursements and provide education on associated corporate policies and procedures.
• Provide excellent customer service to both internal and external customers.
• Perform periodic internal compliance audits and SOX controls as per company policy to ensure maintenance and performance of adequate internal controls.
• Coordinate with AP group in India to review policies and procedures related to the AP process.
• Execute a monthly audit of the corporate purchasing card program.
• Vouch payables on an ad hoc basis
• Audit expense reports of executive staff
• Oversee escalation for complex questions and resolution of issues relating to invoices and expense reports
• Maintain Invoice Aging Report
• Produce weekly Invoice on Hold Report for review by AP and Procurement staff
• Reconcile AP wire payments, Tax ACH debits, and returned payments against the concentration bank account
• Maintain log of monthly wire payments
• Prepare weekly check run for 3 countries including preparation of wire packets
• Payment runs
• Track and distribute checks cut in-house
• Prepare books for month-end close including resolution of distribution variances
• Prepare month-end close journal entries
• Assist in preparing year end 1099's
• Assist in producing training manuals and desk top procedures
• Assist in training of offshore personnel

Qualifications

• BA/BS degree or a combination of education and work experience
• Must have full understanding of the entire AP cycle
• Experience working with shared service centers and different time zones a plus
• Ability to analyze and solve problems with minimal supervision or direction
• Strong oral and written communication skills
• Must be very organized
• Must be multi-task oriented
• Ability to learn quickly and think on your feet
• Ability to work under pressure and meet deadlines

Software Skills

• Oracle 11i experience required
• Markview experience a plus
• Proficiency with MS Excel and Word

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