Accounts Payable Supervisor Zeltiq Aesthetics, Inc.
THIS JOB HAS EXPIRED Description
Individual contributor as well as supervision and ownership over the AP department (team of 2).
Responsible for full cycle accounts payable, including both Inventory and Service invoices, invoice coding and processing per companies Procure to Pay Control policies.
Identify opportunities for process efficiencies and implement enhancements that will improve the overall efficiency and automation of the procure-to-pay cycle and company.
Maintain schedules of recurring expenses to ensure invoices are processed in a timely manner. Assist with monthly accruals as needed.
Process PO and Non-PO invoices and check requests per company policy.
Prepare weekly check run, wire transfers, ACH and verify records.
Working knowledge of integrated ERP systems to input data, generate reports, conduct specialized research projects and respond to inquiries.
Work with purchasing department on verification of vendor?s credit limit and payment terms to minimize credit hold and ensure payment discount when appropriate.
Reconcile vendor?s accounts, accrue Use Tax, AP file maintenance, investigate and resolve discrepancies or other payment issues with vendors in a timely manner.
Perform month-end activities such as running month end AP Reports, Vendor reconciliations, and other close activities as needed.
Acquire W-9?s from vendors and maintains, updates and submits 1099 information on time. Prepare and file all 1099?s for distribution to vendors and governmental agencies within the required deadline
Other administrative duties such as copying, filing, labels, weekly/monthly reporting as needed
Interact professionally with all vendors and employees to affect a timely flow of information by responding to vendor/employee requests for payment information and maintain a vendor problem log.
Provide timely completion and distribution of accounts payable reports.
Assist with quarterly audits by supporting Finance with supporting schedules, reconciliations, pulling selections and interfacing with external auditors as required.
Implement and maintain key policies and procedures.
Experience, Education, Training, Traits:
Minimum of 5+ years of hands-on accounts payable experience and 2+ years of supervisory experience.
Bachelors Degree in Accounting preferred, however good general accounting knowledge (GL, debits, credits, journal entries, etc) a must.
Manufacturing experience in a public company required. Working knowledge of an integrated AP routing solution preferred.
Working experience with a fully integrated ERP system such as SAP, Oracle, QAD or other tier-1 ERP systems is a required. Experience with SAP is preferred.
Strong analytical and organizational skills with strong time management and ability to multitask effectively without compromising the quality of work.
Excellent verbal and written communication skills with the ability to communicate with all levels of the company.
High proficiency with MS Excel, MS Word, MS PowerPoint.
Highly productive contributor with a professional attitude, detail oriented and team player.
May require occasional weekend and/or evening work to meet company deadlines.
Must be well organized and be able to operate with poise and flexibility under pressure, act with good judgment and react with appropriate urgency and take effective action with little guidance.
Language and Verbal Skills:
Individual must have excellent verbal and written communication skills and a demonstrated ability to communicate clearly and professionally with outside contacts and all levels of the company.
Duties of this job may involve sitting for extended periods of time. Duties also involve many hours of computer interaction, the use of mouse and keyboard, each day. Specific vision abilities required by this job include close vision.
This position is office based with no travel expected.
Responsible for performing all duties in compliance with FDA?s Quality System Regulation (QSR), ISO13485, the Canadian Medical Device Regulations, and all other international regulatory requirements with which ZELTIQ complies.
||Pleasanton, CA |
THIS JOB HAS EXPIRED