Admininstrative Executive Assistant Coyote Logistics
DescriptionThe Administrative Executive Assistant will report directly to the Chief People Officer and will provide high level support to one or more company executives while handling a wide variety of administrative functions. They will demonstrate initiative, professionalism and confidentiality while thriving in a challenging, fast paced environment. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks. They must be well organized, flexible, and able to communicate effectively with all levels of the organization.
Essential Duties and Responsibilities include but are not limited to the following:
Maintain executive's calendar and schedule appointments while proactively engaging meeting participants to ensure effective calendar management.
Arrange complex and detailed travel plans and itineraries and ensuring all arrangements are finalized prior to travel date.
Screen incoming calls with a high degree of professionalism and differentiate business calls from solicitations. Respond and route requests.
Interpret and understand requests, analyze information, and effectively engage executive or another appropriate staff member in their absence to provide timely and effective response/resolution.
Manage executives? personal calendars, errands, and appointments.
Maintain strict confidentiality of all company, personnel and research matters.
Support executive with preparation of complex projects and presentations.
Handle the administrative and executive support related tasks with minimal supervision.
Ad hoc projects
Coyote is looking for the following:
Considerable experience providing administrative support to senior management
Ability to use judgment to determine the approach or action to take in non-routine situations
Use of tact and good judgment in confidential situations and proven experience interacting with senior management
Ability to demonstrate initiative and to meet designated deadlines
A high level of professionalism and confidentiality
Exceptional organizational skill required
Detail-oriented with demonstrated ability to handle multiple tasks simultaneously
Excellent written and verbal communications skills
Effective interpersonal skills
Excellent telephone etiquette
Strong working experience with Microsoft Word, Excel and PowerPoint
||Chicago, IL |