Administration- Assistant Verdasys
THIS JOB HAS EXPIRED Receptionist & Executive Administrative Assistant
Reports to: Director of Business Operations
This is an opportunity for a rewarding and challenging career in our fast-paced, ever changing environment with tremendous momentum and potential! The Receptionist & Executive Assistant will be responsible for front desk and administrative functions. Candidates will be highly motivated and talented, looking for growth and passionate about what they do.
Duties and Responsibilities:
? Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
? Assists with clerical/administrative duties as needed including but not limited to answering phones, filing, preparing correspondence and memoranda, faxing, copying, and mailing.
? Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
? Oversees and recommends improvements to office systems including but not limited to office equipment maintenance and repair, office supply ordering and inventory, and filing systems.
? Performs customer service functions by answering employee requests and questions.
? Coordinates meetings including but not limited to preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and ordering catering.
? Assists overall travel management program.
? Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
? Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
? Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
? Manages and creates Expense reports.
? Updates, scans, saves, file and send contracts to the appropriate party.
? Assists Senior Level Executives as needed
? Performs other duties and special projects as assigned.
? Bachelor?s degree (B.A./B.S.) or
? One year experience in a corporate office environment
? Excellent Microsoft Office skills (Outlook, Word, PowerPoint, and Excel)
? Experience with travel logistics
? Commitment to excellence and high standards
? Strong organizational, problem-solving, and analytical skills
? Acute attention to detail
? Proven ability to handle multiple projects and meet deadlines
? Good judgment with the ability to make timely and sound decisions
? Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups
? Ability to deal effectively with a diversity of individuals at all organizational levels
? Creative, flexible, and innovative team player
? Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
Verdasys provides Data Protection solutions that secure the sensitive data of the world?s most security conscious organizations. Verdasys is the only vendor which can empower midsize and global businesses to detect and stop both Insider and Cyber Attacks with a single platform.
Digital Guardian, recognized as a Leader in Gartner?s 2012 and 2013 Magic Quadrant for Content-Aware Data Loss Prevention, is a proven endpoint security solution which offers the broadest visibility and control allowing customers to detect and stop malicious and unintentional insider attacks as well as the latest, previously unknown, advanced malware attacks. Digital Guardian?s capabilities span market-leading data classification, kernel-level visibility of system and end user behavior and behavioral detection rules which recognize anomalous behavior on the endpoint.
Since 2003, millions of Digital Guardian agents have been deployed to protect critical data for global leaders in manufacturing, pharmaceutical, chemical, oil and gas, hi-tech, financial services, insurance, government and healthcare organizations.
Verdasys Inc. offers a competitive compensation package that includes base salary and stock options. Our benefit package is comprehensive and includes Medical Insurance; Dental Insurance; 401(K); Flexible Spending Accounts; Vision, Paid Vacation/Holidays; Life Insurance; Short Term Disability; Long Term Disability; and, an exciting Stock Option Plan.
If you desire to be part of a creative team, work with a world class product, are committed to bringing the highest quality of service to our customers and are looking for an incredible opportunity, send us your resume and salary requirements for consideration.
We are not accepting employment agency referrals for this position.
||404 Wyman Street |
Waltham, MA 02451
THIS JOB HAS EXPIRED