Administrative Assistant - IT Active Network

The Active Network, Inc. provides technology applications and marketing services to community service organizations worldwide and has earned a reputation as a leading online destination for active lifestyles. The company's application services help organizations reduce the cost and complexity of managing community activities and fundraising events. Its marketing services offer integrated online and field marketing campaigns that help brands develop authentic relationships with active consumers. Its consumer properties offer a comprehensive destination for the active lifestyle.
Duties and Responsibilities:
-Oversee all aspects of general office coordination for the Information Technology team
-Manage all meeting details such as room reservations, preparing agendas, securing necessary IT equipment, initializing presentations, catering, and attendee updates
-Managing Active's wireless device inventory, distribution, and tracking
-Perform general clerical duties to include, but not limited to, bookkeeping, copying, faxing, mailing and filing
-Coordinate and direct office services, such as records, budget preparation, and personnel
-Manage various calendars including, but not limited to, PTO calendars, travel schedules, and maintenance calendars
-Assist in preparing for department All Hands meetings including the scheduling, preparation, presentation formatting, and catering
-Assistance in modifying and reviewing documents using Microsoft Word, Excel, Powerpoint, and Visio
-May conduct research, compile data and prepare papers for consideration and presentation to the VP-IT
-Support staff in assigned projectâ€based work
-Assists in special events, such as fundraising activities and the annual meeting
-Assist with overall maintenance of the organization
-Other duties as assigned by the VP-IT
Knowledge, Skills and Abilities:
-Computer literate
-Good writing, analytical and problemâ€solving skills
-Knowledge of principles and practices of organization, planning, records management and general administration
-Ability to communicate effectively
-General knowledge about budgeting procedures and spreadsheet tracking
-Microsoft Word, Excel, Powerpoint, and Visio skills required
Minimum Qualifications:
-At least three (3) years experience in general office responsibilities and procedures
-Must be computer literate
-Knowledge of principles and practices of basic office management and organization
-Ability to work well either alone or as part of a team.
J2W:MON