Administrative Assistant, Marketing Zeltiq Aesthetics, Inc.
THIS JOB HAS EXPIRED Description
Job Description: Administrative Assistant, Marketing
Reports To: Senior Director of Product Marketing
Date: April 3, 2013
This position will manage a wide range of administrative and related tasks for the Sr. Director of Product Marketing and the Marketing team.
Essential Duties and Responsibilities include the following (other duties may be assigned.):
Responsible for all administrative duties in support of the Sr. Director of Product Marketing including travel and expenses
Coordinate the Sr. Director?s schedule, maintaining Outlook calendar and contacts lists
Provide organizational support to the Marketing team such as management of promotional materials inventory, before and after photographs library and basic agency management
Prepare, modify, and publish presentations and other communications using Word, Excel, PowerPoint and related web-based programs.
Facilitate conference calls and web-based meetings ensuring communication with participants in terms of scheduling
Maintain the Marketing calendar of events and team meetings/calls
Serves as the communication hub for the Marketing team including tracking and circulating team meeting minutes
Support the Marketing team in the planning and execution of major trade shows, promotional and corporate events
Responsible for performing all duties in compliance with FDA?s Quality System Regulation (QSR), ISO13485, the Canadian Medical Device Regulations, and all other international regulatory requirements with which ZELTIQ complies.
Perform other related duties as assigned.
BS/BA in business is preferred. Must have 3-5 years of administrative support experience
Requires excellent cross functional organizational skills within the Marketing team as well as other internal departments
Must have advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
Position requires exceptional communication skills, both written and verbal
Must have expertise when scheduling meetings, ensuring appropriate coordination and communication with all participating parties; detailed attention to varying time zones is essential
Must have the ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high degree of professionalism and confidentiality
Must be proactive and self-directed
Expert in multi-tasking, organizing, and prioritizing is critical
Must have strong detail-orientation and decision making ability.
Physical Demands and Work Environment:
The physical demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, walk, talk and hear; use hands to finger, handle or feel; and reach with hands and arms. The employee is regularly required to lift and carry up to 10 pounds and occasionally lift and carry up to 25 pounds.
The noise level in the environment is usually moderate.
||Pleasanton, CA |
THIS JOB HAS EXPIRED