Administrative Assistant HotChalk
THIS JOB HAS EXPIRED Overview:
We are seeking an Administrative Assistant for our Phoenix, Arizona office. This is an exceptional opportunity to join a highly innovative Silicon Valley based company and growing team making a difference in education.
The successful candidate will be an organized, self-starter with a minimum of 1-2 years of office experience. The individual must demonstrate the ability to work with confidential information and exhibit a high degree of trustworthiness. The position requires a resourceful individual who can work autonomously. The candidate must be comfortable with ambiguity, take initiative, and demonstrate excellent follow-through. This position requires a team player comfortable with multitasking and prioritization in a fast-paced environment. Close attention to detail, accuracy and timeliness required. Additional responsibilities include office management and HR support activities.
Duties and Responsibilities:
Provides administrative support to VP of Admissions, Human Resources Manager, Office Manager
Communicates internally to all levels of the organization and externally contacts, vendors, and clients
Reads and prioritizes incoming mail, memos, and reports to determine their significance and plan their distribution
Supports the human resources and recruiting function including scheduling interviews, organizing paperwork, reference checking, and other duties as requested
Maintains strict confidentiality on all issues interactions and correspondence
Coordinates meetings, room reservations, agendas and distribution of documents
Requires as-needed availability to handle calls or issues with a ?rapid response? capability in order to deal with critical situations in a timely manner
Establishes and maintains a highly organized record-keeping system in electronic and paper formats
Prepares reports, memos, letters as directed
Provide other general administrative support including filing and office organization.
Maintains and updates distribution and contact lists of key internal and external contacts and customers.
Maintains inventory of office, kitchen and conference room supplies
Liaison with property management company regarding office and other facilities requests
AA or equivalent required.
Requires excellent computer skills in Microsoft Office applications such as Word and Excel.
Requires strong verbal and written communication skills and professional demeanor with the ability to take initiative.
Requires strong commitment to meeting deadlines. Must work effectively under the pressure of deadlines, changing priorities and continual interruptions. Willingly accepts last minute rush assignments.
Requires exceptional human relation skills at all levels of the organization and demonstrated excellence in telephone and receptionist contact, both internal and external. Must work well with diverse personalities.
Prior office experience required.
||Phoenix, AZ |
THIS JOB HAS EXPIRED