Administrative Assistant (Project Administration) Nexant
Business Unit:Energy Efficiency & Carbon Management
Nexant, founded on January 1, 2000, is an independent provider of intelligent grid software and clean energy solutions. The company has extensive experience and expertise in energy efficiency, demand side management, biomass, geothermal, solar, wind, hydrogen, natural gas, clean coal, and CO2 capture and sequestration. The company is headquartered in San Francisco, California and operates from 32 corporate, representative, and project offices located throughout the United States, Europe, the Middle East, Africa, and Asia.
Subsidiaries include Nexant Limited, Nexant Europe B.V., Nexant Germany GmbH, Nexant Shanghai, Nexant Asia Limited, and Nexant Malaysia Sdn. Bhd. Shareholders include TeleSoft Partners, Oak Investment Partners, The Beacon Group, Intel Capital, R&K Wadhwani Trust, Nth Power, Morgan Stanley Global Energy Group, and Frog and Peach?as well as Nexant management and staff.
Nexant offers a comprehensive suite of best-in-class energy enterprise software that transforms business processes and enables implementation of smart grid, clean energy, and demand management initiatives. Its solutions help utilities, power producers, and retailers improve operational and financial efficiency, reduce risk, and enhance customer engagement across the energy value chain. The company also provides strategic, operational, and technical advisory services to utilities, grid operators, energy resource companies, and petrochemical majors.
Nexant?s industry professionals have completed more than 3,200 client assignments in over 100 countries, and its software is used in over 120 utility control centers worldwide.
Are you interested in having a real impact and helping to change the world? Then join us!
About the Job
Nexant, Inc. is seeking an Administrative Assistant with a strong background in project administration to join our Wheaton, IL team. The successful candidate will be responsible for providing local utility Demand Side Management (DSM) program and project support and administrative services.
The successful candidate will be responsible for supporting programs for commercial, industrial, and utility clients. Our clients include investor-owned utilities administering ratepayer-funded energy efficiency programs, energy end users, and energy service companies. Specific responsibilities will include: providing customer and program management support, program tracking and reporting, and other related tasks.
The Administrative Assistant is an instrumental part of the delivery and success of these programs. We are looking for an exceptional person who enjoys working in a challenging and innovative environment. Candidates should be able to demonstrate previous relevant experience and success at managing multiple projects/programs, budgets, deliverables, and client relations.
Duties and Responsibilities
Provide customer support and program management support for utility DSM programs managed by Nexant's Demand Management Group in Wheaton, IL.
Support programs to ensure compliance with contracts, regulatory requirements, and operating budget.
Coordinate and produce weekly, monthly, and year-end financial reporting for external clients and internal finance/accounting teams.
Manage and coordinate subcontractor invoice reviews and client invoice development with internal program management staff.
Prepare subcontractor agreements for program management review and coordinate with internal Contracts Management team as necessary.
Assist with program application review and processing.
Manage file transfer system and turnaround times between internal engineering team and program subcontractors.
Update internal and external program tracking systems with weekly project updates.
Establish and maintain a professional client rapport, including identifying and anticipating client needs and proposing solutions.
Associates degree is required, BA/BS degree is preferable
A minimum of three years of work experience as an administrative assistant
A minimum of three years project/program administration experience is preferable
A minimum of one year in a role involving coordination with contractors is preferable
Preferably a minimum of two years of work experience in the energy efficiency industry
Proficiency in Microsoft Excel, PowerPoint, and Word is required
Superior time management and organizational capabilities, including the ability to deliver on deadlines and manage a high volume workload
Exceptional interpersonal and organizational skills
Exceptional oral and written communication skills.
Salary and Benefits (U.S.)
Nexant offers competitive salaries based on candidate's qualifications. Nexant also offers three weeks paid vacation per year, eleven paid holidays per year, a 401(k) plan with employee matching funds and an overall comprehensive benefits package.
Nexant, Inc. is an equal opportunity employer and encourages workforce diversity. We welcome applications from all qualified candidates.
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