Administrative Assistant

Position Summary:

AudienceScience is a global digital marketing technology company enabling universal access to audiences through the AudienceScience Gateway. AudienceScience, Inc. has an exciting opportunity for an Administrative within the AudienceScience team. Reporting to the Vice President of Human Resources, the Administrative Assistant will play a significant role in creating the first impression guests and visitors receive when coming to AudienceScience, and assisting with the management of the overall office. This critical role requires a confident, disciplined, and creative individual who can help to portray the positive image of AudienceScience.

Additionally, this person will have a “can-do†attitude and assist other departments as appropriate. Included in these duties are assisting with setting up internet publisher accounts, maintain the brand-safety initiatives by reviewing advertising campaign creative and other duties as requested.

Essential functions:

• Managing the front desk; greet visitors and answer phones
• Provide administrative support to the CEO and other senior executives including, but not limited to: calendaring, scheduling meetings, travel arrangements and expense report processing
• Responsible for office supply order/receiving/stocking
• Responsible for kitchen and beverage orders and stocking
• Responsible for daily mail pick up, drop off, distribution in mailboxes and courier services
• Main contact for building issues; main contact for building and office access
• Maintain company contact information
• Handle all shipping requests through UPS
• Assist with HR and/or other departmental projects as assigned

Knowledge, skills, abilities, qualifications required:

• Strong office and organizational skills
• Demonstrated expertise with Microsoft Office suite of products, including MS Word, MS Excel and Outlook
• Attention to detail and strong work ethic
• Ability to multi-task and work effectively in a fast pace work environment
• Positive, helpful attitude and strong communication skills
• Willing to help out where needed
• Excellent communication and team building skills