Administrative Assistant MegaPath Networks
Administrative Assistant - San Jose, CA 95131
MegaPath is the largest privately held, facilities-based Managed Services LEC in the US. We provide next-generation Hosted Voice, Cloud, Private Networking and Managed Security Service solutions to businesses nationwide. With growth in mind, we are hiring exceptional people.
Arrange meetings, conference calls, video conferencing, web cast, business meals and travel. Assures smooth efficient flow of scheduled events and activities. Continually evaluates
competing objectives, priorities and requests for time for department head.
Handle and move high volume of work through the office, e.g. document management, calls, requests, mail, email, reports, files and filing. Prioritize, track and follow through.
Perform and ensure office telephone coverage, screening and follow up.
Convey a professional image to the office to people inside and outside the company. Keep others informed on a need-to-know basis of the latest priorities, objectives and schedules.
Attend weekly director staff meeting.
Work closely with other admin?s to coordinate calendars and travel for Customer Ops management team.
Prepare and distribute correspondence, email, documents, presentations and other documents.
Review, route and follow up on incoming mail, contracts, invoices and other documents.
Opening Purchase requisitions in Oracle and dealing with vendor contracts that relate to the purchase requisitions. Follow proper approval processes.
Managing calendars (accepting meetings) of CIO
Will assist with front lobby reception coverage area on a regular basis.
Experience and Knowledge Required:
Strong computer skills utilizing software, e.g. Outlook, Word, Excel, PowerPoint, etc.
Experience working in a fast-paced and changing work environment.
Strong interpersonal skills, verbal and written communication skills.
Should reflect strong organizational skills, with an emphasis on detail and accuracy and should be able to multi-task with little or no supervision.
Proficiency with personal computer, the Web, and commonly used software packages and ability to learn corporate systems.
Flexibility is required along with ability to be productive in a dynamic environment.Minimum of 5 years relevant work experience
MegaPath offers a full suite of benefits, including full medical, dental, and vision coverage; a 401(K) plan with a company matching contribution; a transportation benefit; and many other excellent perks. We're looking for talented and highly skilled individuals to join our dynamic and fast-paced culture and contribute to MegaPath?s continued success.
If you want to make a difference with your performance and seek a new challenge, we encourage you to apply with MegaPath.
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