Administrative Assistant to SVP HR and CFO Lithium Technologies
THIS JOB HAS EXPIRED Lithium Technologies is seeking a sharp, detail-oriented, and well-organized Administrative Assistant to support our Senior Vice President, Human Resources and Chief Finance Officer. Lithium is the leader in developing software that powers the social customer experience as well as the place to build your career in social. Come on, get up close and social with us!!!
The Administrative Assistant will provide administrative support and project management to our SVP, Human Resources and Chief Financial Officer. Responsibilities will include managing calendars, scheduling coordination, preparing documents (Word, Excel and PowerPoint) for meetings, miscellaneous projects, including events, and general administrative tasks (setting up systems, filing, database entry). The ideal candidate is approachable and able to build strong working relationships throughout the organization. Also required are flexibility, adaptability and proven experience being professional and discreet with sensitive company and employee information. Lithium is a fast-paced, high growth company, and you will have the opportunity to grow with the company.
Manage two calendars including setting up meetings, managing conflicts, and communicating and resolving calendaring issues
Prepare and edit spreadsheets, communications, and presentations
Assist with meetings, including preparing agenda, setting up teleconferencing equipment, distributing materials prior to meetings, and ordering food
Assist with recruiting process as needed, including interview scheduling, candidate call backs, and handling senior level and sensitive candidate issues
Assist Finance with annual budget process Track the department budget spend Arrange and coordinate employee events
Answer the executive?s phone and assist with messages and follow up
Manage travel arrangements, prepare itineraries, and ensure executive is apprised of all travel changes during trip
Attend department meetings, and distribute follow up action items
At times, assisting with personal errands (e.g., getting lunch or assisting with personal appointments)
To be successful in this role, we are looking for someone with:
BA/BS in Business Administration or related field
1+ years of administrative assistant experience, including delivering quality results in a fast paced environment
Highly proficient with MS Office Suite (Calendar, Word, Excel and PowerPoint)
Strong interpersonal skills with the ability to build relationships throughout the company
Strong communications skills including written and verbal
Excellent organizational skills with proven ability to multi-task and re-prioritize based on business need
Excellent attention to detail, with ability to produce error free work Excellent problem solving, judgment and decision-making ability
Highly self-motivated and proactive to drive initiatives without guidance or supervision
Able to maintain confidentiality and be discreet with sensitive information
Able to deal with high pressure situations including tight timelines
Flexibility and willingness to be available during non-business hours when needed
Able to give and receive feedback including knowing not to take constructive feedback personally (this position will regularly give feedback to help the employee grow)
Why join our team
Lithium offers a great working environment and a competitive compensation and benefits package. We're looking for fast-thinking, innovative, passionate team players that enjoy brainstorming new ideas, working with the best and brightest in the social media software industry and who want to take their career to the next level.
Lithium Technologies helps leading companies use social media to engage customers and drive business results. We create vibrant social communities across websites, Facebook, and the broader social web that increase sales, reduce service costs, and accelerate innovation. This is a great opportunity to join one of the hottest companies in B2B social media. We have strong traction with the world?s leading brands, are experiencing rapid growth, and are recognized as a leader by top analyst firms, including Gartner and Forrester. The world's most innovative companies use Lithium to engage their customers in breathtaking new ways (literally, breathtaking). They're increasing revenue, reducing expenses, and strengthening their brands. And most importantly, they're building a lasting competitive asset?a brand nation?with their customers.
||San Francisco, CA |
THIS JOB HAS EXPIRED