Administrative Support Specialist HealthHelp, Inc.
The Administrative Assistant oversees and manages office procedures and is responsible for providing support to the call center staff.
Essential Duties and Responsibilities
Answer incoming phone calls
Oversee general office coordination for the call center.
Maintain confidentiality in all aspects of client, staff and company information.
Perform general clerical duties to include, but not limited to, creating documents via MS Word and other software, copying, faxing, mailing and filing.
Support staff in assigned project?based work.
Interact with clients, vendors and visitors.
Set up and coordinate meetings and conferences.
Answer telephones for appropriate staff member.
Open, sort and distribute incoming correspondence, including faxes and email.
Prepare agendas and make arrangements for meetings, travel, conferences, etc.
Professionalism, discretion and confidentiality must be maintained at all times.
Other duties as assigned by management.
Experience with operating standard office equipment, including but not limited to, PC computers, telephone systems, calculators, fax machines, and copiers.
Must be proficient in MS Office
Knowledge of principles and practices of basic office management and organization.
Ability to work well either alone or as part of a team.
Ability to learn new skills and take on new projects
Excellent writing, analytical and problem?solving skills.
Knowledge of principles and practices of organization, planning, records management and general administration.
Ability to communicate effectively
Ability to follow oral and written instructions.
Strong Attention to detail.
Minimum Education and Experience:
High School diploma/GED required.
At least 1-2 year(s) experience in general administrative responsibilities and procedures.
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
HealthHelp provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.
Houston, Texas, United States
||Houston, TX |