Executive Administrative Assistant Mark Andy, Inc.
THIS JOB HAS EXPIRED Mark Andy is seeking an Executive Administrative Assistant who will be responsible for overall administrative support and coordination of special projects for the CEO, CFO, V.P of Sales & Marketing, and National Sales Director. If you are interested in this position, please email your resume and any other pertinent information to Mark Andy Human Resources.
Handle confidential data including financial reports/summaries.
Summarize content of incoming material and data and brief the executives regarding important issues or conflicts as they arise.
Assure that expense reports are accurately and efficiently completed.
Provide support in meetings including: transcribing meeting minutes, executing action steps, and coordinating meeting requirements.
Prepare quotations and purchase agreement packages for customers.
Maintain professional office environment including telephone answering, office supplies, ordering lunches, meeting coordination and mail services.
Plan and coordinate international and domestic travel arrangements for employees.
Coordinate hotel reservations, transportation and itineraries for customer visits.
Document controller for ISO-9001 Quality System.
Compose letters, emails and memos.
Plan and coordinate conferences and special functions.
Extensive customer contact and support.
Order and maintain office supplies.
Organize and execute special projects.
Maintain and schedule appointments.
Maintain conference room schedules.
Process purchase orders and shipping requests through Oracle.
Process incoming and outgoing mail for CEO, CFO, V.P. of Sales & Marketing, and National Sales Director.
Arrange and schedule meetings and ensure appropriate meeting logistics (equipment, refreshments, etc.) are arranged for and available, as may be required.
Duplicate and distribute correspondence and documents.
Cover for the receptionist while on vacation and on lunch breaks.
Perform other duties as directed.
Outstanding customer and employee relations
Excellent verbal and written communication skills
Microsoft Office knowledge: Advanced knowledge in PowerPoint, Microsoft Word, Excel and Outlook; Microsoft Access experience a plus
High School Degree or equivalent
4 years administrative experience with 2 years of executive level experience
Phone/Voicemail System and Main Switchboard
||Chesterfield, MI |
THIS JOB HAS EXPIRED