Executive Assistant Aegerion Pharmaceuticals, Inc.
Provides executive level administrative support to executive officers which will often involve contact and exposure to highly confidential materials and information. Daily activities require thorough knowledge of company operations, policies and procedures. Involves handling details of a highly confidential and critical nature, and collecting and preparing information for use in discussions/meetings of executive staff and outside individuals. May prepare presentation materials for board of director meetings, and make high-level contacts. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Requires experience working with senior-level executives within and outside the company, customers, vendors, visitors and other dignitaries.
Manages complex and global calendars; schedules meetings, makes travel arrangements and manages expense reporting
Accountable for department meeting planning and organization (schedule attendees, books conference rooms, arrange catering, prepares presentations, compiles notebooks, meeting materials, handouts, etc).
Provides phone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems; hard copy and/or electronic
Processes accounts payable invoices and all aspects of expense reporting
Creates and distributes general correspondence, letters, memos, charts, graphs, contracts, agreements, minutes, spreadsheets reports, and assists in presentation building
Proactively responds to questions, concerns, and requests for information and resolves routine questions and information requests
Manages the administrative priorities of senior executives, solves conflicting priorities
Plays key role in liaising with Executive Assistants and other members of Sr. Staff ; serves as reciprocal back-up for other Senior Administrative Assistants and Executive Assistants as require
Ad hoc projects, as assigned, including involvement in arrangements for offsite meetings
Works on complex problems in which analysis of situations or data requires an in-depth evaluation of various factors.
Exercises judgment within broadly defined practices and policies in selecting methods, techniques and evaluation criteria for obtaining results.
May determine methods and procedures on new assignments and may provide guidance to other lower level personnel.
Qualifications and Experience
8-10 years of executive administrative experience
Must have experience supporting senior level management in a complex global environment; 5+ years preferred
Extensive and advanced working knowledge of MS Outlook, Word, Excel & PowerPoint
Experience with expense reporting systems/ software.
Strong interpersonal skills; position continually requires demonstrated poise, tact, and diplomacy
Must be able to interact and communicate effectively with individuals at all levels of the organization up to and including Board level.
Confident, self-starter who can work well with minimum supervision
Requires strong attention to detail in composing and proofing materials, establishing priorities, scheduling and meeting deadlines
Must be able to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands.
Must be flexible in handling multiple tasks of a different nature and have the ability to prioritize efficiently.
Problem solver who is quick to figure solutions and make things happen.
Must be able to handle confidential information and issues effectively and without breach of confidentiality.
Displays flexibility in time management to get the job done.
Makes decisions concerning business priorities on Executive?s calendar, as well as decisions on operational arrangements for meetings.
Makes high-level contacts of a sensitive nature inside and outside the company, including:
o All members of Sr. Staff
o Outside Industry Personnel
o Executive Admin teams across the company
Flexible with work hours
Very occasional local travel
Qualified candidates are encouraged to submit a resume and cover letter to Human Resources in care of firstname.lastname@example.org
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