Executive Assistant Ellie Mae
THIS JOB HAS EXPIRED Description
Serve as the Executive Assistant to the President to conserve the President?s time, by providing administrative support to include: managing phone, calendar and scheduling; filtering and responding to mail and email; preparing and updating daily reports; organizing and preparing documents as needed, including expense reports; communicating and coordinating with other personnel within the organization.
Manage the President?s calendar and schedule to make certain that identified priorities are addressed in a timely fashion, helping to ensure that use of the President?s time is focused on critical, strategic issues;
Screen and coordinate communications, track and follow up on requests, identifying those of importance which require attention;
Analyze daily data reports, confirm all are refreshed, print and organize
Open email. Filter, scan for attachments, print and organize for the President
On behalf of the President, follow up with appropriate staff to ensure requests and correspondence are responded to on a timely basis; establish tracking/feedback system to ensure issues are recorded, addressed and resolved;
Provide support for the President (i.e.: gathering background information on various companies, researching issues, preparing executive summaries and other materials, coordinating with other departments to secure materials requested);
Ensure the President is appropriately supported for trips: confirm travel, prepare itineraries, prepare and organize all background materials in advance;
Coordinate scheduling between the President and the President?s Direct Reports to ensure timely resolution of critical issues and other matters; facilitate the resolution of pending issues and requests from the Direct Reports, ensuring that priority matters are brought to the attention of the President;
Work to keep the President prepared and organized at all times, including office, desk, lunch and personal errands as needed.
MINIMUM EDUCATION/TRAINING REQUIRED
At least two years of college or training, Bachelor?s degree preferred.
Excellent organizational and prioritization skills, with the ability to balance multiple issues and projects in a fast paced environment;
Proficiency with Microsoft Outlook, Word, Excel, PowerPoint and other software;
Excellent writing and verbal communication skills;
A high degree of discretion, judgment, tact and poise;
Good analytic skills
Keen attention to detail;
Strong typing and word processing skills;
Proficiency in the use of standard office equipment such as printers, faxes, scanners, etc.
||Pleasanton, CA |
THIS JOB HAS EXPIRED