Executive Assistant BioEnergy International

Summary
Myriant is looking for a dynamic and professional executive assistant to support its Senior Vice President of Operations.


Essential Duties and Responsibilities

Provides comprehensive administrative support to the SVP-Ops, including:
o Creating presentations for internal and external meetings and conferences,
Corporate Board of Directors, and Investor meetings
o Making comprehensive travel arrangements (domestic and international) including
detailed itineraries
o Managing SVP?s calendar (understanding primary focus & prioritizing requests for
the SVP?s time accordingly)
o Managing SVP?s email ? scanning for importance and meeting invitations and
communicating same to SVP in timely manner
o Tracking and follow up on organizational action items
o Coordinating all details associated with SVP?s meetings
o Preparing and reconciling detailed expense reports
o Coordinating conference calls, meetings with staff, vendors and other third parties
o Providing general administrative support: answering phones, scheduling
appointments, creating documents, photocopying, organizing, filing, etc.
Organizes collection, consolidation and distribution of weekly, monthly and quarterly reports and/or presentations
Schedules and supports project meetings
Act as liaison between the SVP, his direct reports, employees and the general public in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient.
Develop and manage systems and procedures to facilitate effective communications regarding project updates with staff/company
Maintains the highest degree of confidentiality, discretion, tact and flexibility to promote a positive and professional image for the office of SVP and the company
Performs other duties as assigned by SVP
Provides vacation and other coverage for C-Suite executive assistants
Provides back up to receptionist on rotation schedule with other administrative assistants

Requierments

Must have a minimum of 7 years of administrative oversight and support
Must have a minimum of 5 years direct administrative support for a Senior Vice President or equivalent
Ability to initiate and proactively manage responsibilities with minimal supervision
Excellent interpersonal, written and verbal communication skills
Handles matters of a routine nature to conserve supervisor's time.
Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols in a fast pace, high stress situation.
Strong interpersonal skills are required and changing deadlines and the adaptability to change required
Position requires advanced knowledge of the following applications: Microsoft Word, Microsoft Outlook, Microsoft PowerPoint. Some knowledge of Microsoft Excel and Microsoft Project a plus.
Ability to write, edit/proofread technical and business documents
Highly organized in office administration with strong attention to detail
Ability to exercise sound judgment and decision making skills
Act with sense of urgency
Ability to keep sensitive material and conversations strictly confidential

Location:	Quincy, MA 02169 United States