Executive Assistant Parallels

Executive Assistant (Renton, WA)

Want to join one of the fastest-growing, most innovative software companies in the world? Are you interested in taking on an exciting, challenging and rewarding leadership role at a privately held, profitable company? Join the company that is leading the innovation of virtualization and automation software on desktops and servers for consumers, businesses and service providers.

Recently named a Top 100 private company in the country by Red Herring, Parallels is looking to extend its market success from its current positions as the #1 in desktop virtualization, #1 in container-based server virtualization, and #1 in automation control panels.

Founded in 1999, Parallels offers a dynamic environment at a truly global company with over 800 employees, 15 million customers, and 800 partnerships including Microsoft, Apple and Intel.

Please visit www.parallels.com for more about our award-winning products and company.

Role Definition

This person will provide a wide range of highly skilled administrative support to various senior executives, including at times the CEO. The ideal candidate will be an experienced Executive Assistant, detail oriented, organized, and capable of multi-tasking within a fast-past environment. The ideal candidate will possess the ability to complete tasks with minimal guidance or supervision. The candidate must be able to anticipate problems, create contingency plans, manage multiple priorities, and problem solve.

Responsibilities

• Coordinates complex schedules for senior executives using Outlook; requiring strong working relationships and superior customer service at all organizational levels.
• Assures smooth communication internally and externally.
• Manages heavy volume of email correspondence, phone messages and internal requests. Tracks completion of pending items.
• Assures efficient global travel arrangements while minimizing costs where possible.
• Coordinates logistics for onsite and offsite meetings and events.
• Performs administrative functions, including preparing expense reports, issuing and controlling of company credit cards, monitoring due dates, maintaining distribution lists, ordering equipment and supplies, record-keeping, filing, etc.
• Works with minimal supervision on assignments requiring initiative and understanding of implications to people and the organization and ability to handle confidential information.
• Exercises mature judgment and knowledge of the organization to balance business priorities, individual team needs, executive's style and company policy.
• Provides support to other departments and functions as required.
• Other activities as identified.

Qualifications

• 5 years of experience supporting CxO or SVP level; 10+ years administrative experience supporting executives in a fast-paced environment.
• Proficiency with Outlook calendar management.
• Outstanding Word and Power Point skills, above average Excel skills.
• Clear and concise communicator. Excellent interpersonal, verbal and written communication skills.
• Highly organized with demonstrated ability to multi-task and prioritize in a fast-paced environment.
• Must work successfully under pressure and handle all situations with the highest degree of professionalism.
• Experience managing projects and coordinating events.
• Work experience with tech and/or high-growth companies preferred.
• Russian language skills a plus.

Standout Compensation and Benefits

What's in it for the right Candidate?

• Competitive Compensation and Benefit plan
• Stock options
• 10 annual holidays and 18 additional days of paid time off
• The unique opportunity to have a significant leadership impact at one of the world's fastest growing software companies

Thanks for considering Parallels, one of the world's fastest growing software companies!