Executive Assistant-San Mateo BigMachines
THIS JOB HAS EXPIRED About The Company
BigMachines is the global leader in delivering cloud-based mission critical applications to the Fortune 2000. Our industry-leading solutions help companies Sell More and Sell Faster, configuring, pricing, and quoting their complex products.
For the fifth consecutive year we had two great distinctions: landing on the "Inc 5000 list of Fastest Growing Companies" and being voted #1 on Salesforce's AppExchange. BigMachines also just delivered another record-setting year in bookings, revenue, profitability, and customer acquisitions. We do all of this while managing to maintain an industry-leading 95% customer retention rate.
We are looking to add exceptional talent across our entire company of great people who play hard as a reward for working even harder. At BigMachines, we thrive on using unique and unconventional methods to drive remarkable employee success. (We might have an amazing reputation, but we?re not above taking breaks for cheesecake bake-offs and Nerf gun battles.)
We are committed to hiring really smart, hip and altogether fantastic people who are intellectually invigorated and inspired by advancing their careers.
This position is for an Executive Assistant for a rapidly growing web software company. The candidate will be responsible for overall organization and support of the San Mateo, CA office. We're looking for someone who is experienced in handling a wide range of executive support related tasks and can work independently with little to no supervision. You must be organized, flexible, and enjoy working with people in an administrative capacity.
Our environment is fast-paced but fun, and we're looking for someone who can remain energetic, has excellent written and verbal communication skills, and will retain an air of professionalism and confidentiality in this crucial role.
Please Note: Aptitude testing is required for all positions
Managing calendars, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
Handling incoming and outgoing electronic communication on behalf of the executive team
Assisting management and executives with preparation of presentation materials
Handling certain aspects of office and facilities management
mail handling, visitors greeting, lunch ordering, kitchen and office supplies restocking, team events and group meeting organization/coordination (eg picnics, dinners etc), communication with landlord on maintenance and misc requests, etc
Arranging travel schedule and reservations for executive team as needed
Reviewing and summarizing miscellaneous reports and documents; preparing background documents and outgoing mail as necessary
Adhering to all BigMachines security policies, standards and procedures in the performance of job duties
Participating in security training provided by BigMachines
Reporting any potential security weakness, exposure or suspicious indications to manager
3-5 years' experience supporting management / leadership
Strong knowledge of Microsoft Office suite
Experience working on PowerPoint presentations
Experience booking and scheduling travel arrangements
Excellent communication skills
Excellent calendar management skills
||San Mateo, CA |
THIS JOB HAS EXPIRED