EXECUTIVE ASSISTANT InTouch Technologies, Inc.
THIS JOB HAS EXPIRED Under the general direction of the CEO, provide administrative assistance for CEO and the company, while maintaining a high level of confidentiality.
Provide executive level support to management including:
Scheduling meetings including teleconferences and webcasts
Maintain executive calendar and communicate schedules
Provide administrative support to corporate visitors
Assist in coordinating Board Books and executive level reports and presentations as required
Coordinate domestic and international travel arrangements and accommodations with company travel agency for company employees.
Reconcile invoices against actual travel expenses.
Organize, compile and maintain a variety of reports, corporate documents, expense reports and correspondence.
Assist with coordinating company conferences, meetings, functions
Assist staff members with administrative needs including data entry, correspondence, media processing.
Screen and distribute mail for CEO.
Provide back-up support assistance for front desk/multi-line switchboard, greet visitors, run errands as required (must have transportation and good driving record)
Assist with special projects, as assigned
KNOWLEDGE, SKILLS AND ABILITY
Excellent communication skills, written, verbal and oral, are required to effectively communicate with executive staff, in the creation of correspondence
Must have the ability and flexibility to function in a fast-paced environment where demands run high and organizational skills and attention to detail are essential.
Must take initiative when tasked with projects that support the organization
Collaboration and teamwork is required to provide optimum support for organizational needs
Must have the ability to work independently as well as the ability to successfully manage a multitude of projects concurrently.
Must be able to maintain a high level of confidentiality.
Word, Excel, PowerPoint, Outlook required
Basic office equipment management required
Corporate travel arrangements, international travel experience desired
BA or equivalent business experience
Minimum 3 years experience in office administration at an executive level required
For the qualified candidate, InTouch Health offers competitive compensation, medical, dental and vision benefits, paid time off, 401(K) and stock options. InTouch Health is based in sunny and beautiful Santa Barbara, California.
||Santa Barbara, CA |
THIS JOB HAS EXPIRED