Executive Assistant to Sr. Leadership Team Mimeo.com

Executive Assistant to Memphis Senior Leadership Team

Mimeo.com is the innovator of online, on-demand document printing and distribution. Our mission, to power the world's print, describes our commitment to providing the world's best workflow for managing documents from anywhere to everywhere. We measure ourselves against our ability to deliver speed, quality and value at levels which not only define the industry, but exceed those offered by the nearest competitor.

Founded in 1998 as a technology company that prints, success started with the deployment of a cloud- based model we call PaaS (“Printing As a Serviceâ€), which places direct access and control of the Mimeo.com solution into the hands of customers and partners. With an Internet based connection to an ever-expanding set of capabilities, efficiencies are gained which make it unnecessary for customers to invest in digital print infrastructure and staff.

To complement our rapidly growing business we are seeking a highly motivated individual to join the team as Executive Assistant to our Memphis Senior Leadership Team based in Memphis, TN. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and must be able to work independently with little or no supervision.

Specific Responsibilities:

• Manage telephone activity, respond to correspondence and inquiries on behalf of senior management; disseminate information where necessary
• Coordinate extensive travel arrangements and process expense reports for senior management; schedule management, and appointment coordination
• Be responsible for heavy calendar management, requiring interaction with both internal and external staff, vendors and customers
• Coordinates activities for onsite and offsite meetings to include ordering food, working with vendors to setup, etc.
• Prepare PowerPoint presentations, manage Excel spreadsheets
• Maintain various status, project management and personnel reports
• Finalize, format and proofread correspondence, documents and communication
• Collect information in a professional and discreet manner; evaluate issues; take appropriate action solutions
• Liaise with senior management, Executive Team, and Board Members; serve as active resources for others
• Successfully navigate within the organization; build rapport among co-workers and outside parties

Required Experience and Skills:

• Bachelor's Degree preferred.
• Highly organized, punctual and superb attention to detail
• 5-7 years administrative experience in a fast-paced environment
• Advanced Microsoft Office skills; strong verbal and written communication skills
• Strong typing skills are required
• Excellent grammar required, both when writing and speaking.
• Demonstrated ability to multi-task and function as a discreet gatekeeper while maintaining confidentiality
• Demonstrated ability to respond quickly to changes in priorities and direction
• Enthusiastic, team oriented, and self-motivated