Executive Assistant to the Founder Infusionsoft
THIS JOB HAS EXPIRED Job Description
This position is to be the Executive Assistant for our Founder, Scott Martineau. This executive assistant role will not only completely take away administrative burdens from Scott but will proactively look for ways to increase Scott's efficiency and effectiveness. Alignment with the Purpose, Values and Mission of the organization are required in every role of the company, but the importance of this alignment is especially critical for this role.
Needs an "owner" mindset. Willing to drive through barriers (tactfully) to get results.
Needs to be an extension of Scott's tone and style. Cheerfulness and positive demeanor, real with people.
Needs to anticipate needs and be self-guided.
Needs an active contributor who will have opinions and contribute to the strategy and tactics of team. Will advise Scott and participate in strategic conversations.
Provides diverse administrative support, including handling matters of a critical or confidential nature.
Handles sensitive and confidential information with tact, diplomacy, discretion and judgment.
Writes and edits business communications.
Prepares reports, spreadsheets and presentations, which may require the gathering of data from various internal and/or external sources.
Coordinates venues and meals for executive off-site meetings and various company events.
Integrates well with the team leads and team members to understand the department's needs.
Reviews and prioritizes incoming mail and replies directly to general, non-technical inquiries or brief correspondence.
Executes special or continuous research and data analysis tasks.
Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations.
Help prioritize Scott's time and stay focused on the most valuable activities
Informs Scott of daily schedule, providing background information for meetings, special activities, and presentations.
Coordinates travel arrangements and compiles expense reports for submission.
Coordinates and organizes itineraries for visitors including pickup and drop off.
At times, may help Scott with personal errands.
MS Office proficiency
3+ years as an EA
Excellent written and verbal communication skills
Experience successfully juggling and prioritizing multiple projects while adhering to strict time lines in a fast-paced environment
Ability to problem-solve and work with minimal or no direction
Super proactive AND highly responsive
Strong team player
Positive, "can do" attitude; self-motivating; always cheerful
5+ years as an EA to the Founder of a larger company
help me prioritize my time and stay focused on the most valuable activities
Software industry experience
Experience interacting with a board of directors and executive teams
MS Office expert
Marketing or sales
5%. ATTENTION: We will only look at your application if you have completed these 5 assignments. Assignment #1: Scott is writing a blog post about 5 ways small business can use social media to generate leads. Go to fiverr.com and hire someone to create some type of supporting tool (i.e. an illustration) that will improve the impact of the blog post. Submit this supporting tool in your attachment. Assignment #2: We are not determining your fit based on whether you are "right" or "wrong" in your answer. A persistent customer continues to email Scott with urgent emails requesting a call with Scott to discuss challenges they are having with the software. What do you do? Please write an email to respond to the customer request. Assignment #3: Scott has a meeting in Chicago next month with a Pirate Supply shop for a potential business opportunity. Please describe how you would prepare Scott for that meeting, including your checklist for making and carrying out travel arrangements. Assignment #4: We are not determining your fit based on whether you are "right" or "wrong" in your answer. Marketing team is trying to make a decision between two big initiatives: Should we invest our budget dollars into developing Search Engine Optimization (to take advantage of "free" search engine traffic) or should we spend the money in a national Print advertising campaign. What are the criteria you would use to decide what position you will take? What would you decide in this case and why? Assignment #5: Write a response as if you are Scott to the following email. "Hey Scott, Long time no talk! My friend just started a new Beanie Baby company and he's been talking about Infusionsoft and sees some synergies. He says that he can come by the office tomorrow. Does that work for you?"
||Chandler, AZ |
THIS JOB HAS EXPIRED