Indirect Purchasing Specialist Silver Spring Networks
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Reporting to the Manager, Purchase to Pay, this position will primarily be responsible for the day-to-day domestic and international indirect purchasing responsibilities, including but not limited to user support and vendor creation & maintenance. The position will monitor the creation of Purchase Requisitions and process PR?s to Purchase Orders as well as PO balances within the Oracle iProcurement system on an ongoing basis. This position will support/train new users and assist in resolving user issues related to the iProcurement system by working directly with IT Support.
Process Domestic and some International Purchase Orders.
Review Purchase Requisitions to ensure compliance with the company?s purchasing policy and redirect small purchases or one-time purchase to requestor?s department P-Card.
Auto Create all approved PR?s and send PO?s to the requestor/vendors as required.
Track PRs with ?Pending Approval? status as to not go stale for more than 2-3 days at each approval level. Investigate ?bottle-neck? as needed.
Verify expense account for proper coding and reasonableness?paying close attention to Fixed Assets and Prepaid accounts.
Work closely with AP and/or Requestors regarding any PO related inquiries.
Email approvers for invoices that have PO related issues and obtain invoice approval.
Follow-up with requestors on all Oracle Alert informing them of ?low funds? on POs.
Provide iProcurement support/training and assist users with process issues
Provide Open PO report to users or finance team as requested
Help identity workflow issues for iProcurement?work directly with IT Support
Expedite rush requisition requests.
Monitor open PO?s to ensure PR approval, PO creation and sufficient funds for timely receipt, invoice matching or disposition of orders. Replenish PO Funds and close PO?s as needed.
Maintain the iProcurement categories and user list
Help test new iProc modules in other entities as created by IT
Escalate any issues to management once all resources have been exhausted.
Maintain iProcurement authorization hierarchy/matrix
Maintain iProcurement user guides and step-by-step process procedures and policies, update as needed.
Assist AP with the month-end Invoice Accrual process for all PO related transactions?provide expense accounts and reasons for accrual: PR not approved, Insufficient PO Funds, PO not created or created after close, PO is closed.
Review list of Oracle iProcurement user access for user validation on a quarterly basis.
Scan and save a copy of W-9s in all active vendor files.
Vendor Creation & Maintenance:
Review and process supplier maintenance forms requests to ensure compliance with the company?s policies, prevent duplicate vendors or validate if a set-up is required.
Pay close attention to domestic 1099 reportable vendor and tax withholding applicable international vendors.
Obtain required documents: Supplier Set-up Form, W-9s or W-8BENs and ACH Form
Add employee ACH information as needed by Expense Report team
Work directly with appropriate individual or department for any vendor related questions.
Maintain the Silver Spring Networks, Inc. D&B Supplier Record, updating as needed.
Maintain & complete credit applications as requested by new vendors, save copy in Oracle
Monitor weekly Payment Register to identify vendors paid via checks and reach out to vendors for ACH payments.
Archive inactive vendors monthly.
Scan and save a copy of W-9s & W-8s in all active vendor files ? add to weekly/monthly task for older vendors.
Prepare & review for accuracy year-end 1099 report for management
TIN Matching process through IRS site at year-end
Redwood City, California, United States
||575 Broadway Street |
Redwood City, CA 94063
THIS JOB HAS EXPIRED
We are a highly innovative, committed team, collaborating to make a difference in the world. Our rapid growth, passion and high energy create a somewhat chaotic and intense environment, yet we are very focused on our customers and meeting our commitments. We are smart, creative and hard-working, and believe the work we do and the people we work with are fun. Silver Spring Networks had their IPO in March of 2013 and we are not looking back.
Investors: Foundation Capital All Jobs: at Silver Spring Networks
|Headquarters:||555 Broadway Street|
Redwood City, CA 94063
|Industry:||Cleantech / Energy|
|Company Profile:||With more than ten years of experience, Silver Spring Networks is the leader in networking technologies that modernize today's power grid. We have delivered more than 16.5 million Silver Spring-enabled devices, which our utility partners rely on, in concert with our software and services, to improve energy management and efficiency. Silver Spring securely connects consumers and utility providers through powerful and proven energy networks that can be easily expanded as needs evolve.
Our open, standards-based networking solutions enable all energy devices, from in-home energy devices to smart meters to load control devices, to connect together to deliver the highest performance possible. By connecting homes and businesses directly with their local utility, we help everyone manage and integrate renewable energy sources better, bringing greater energy efficiency to the planet and our world - brilliantly.
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