Office Administrator Carnegie Learning

Job Summary:

The Office Administrator is responsible for acting as the company?s receptionist and for supporting the day-to-day administrative operation of the business. This is a highly visible position that requires a pro-active approach, excellent oral communication and interpersonal skills, the ability to identify the appropriate action to be taken in a quick and graceful manner, excellent sales and customer service demeanor, general office skills and the ability to manage multiple tasks without losing composure.

Responsibilities:

Answer and screen all incoming phone calls.
Refer calls as appropriate and take complete and accurate phone messages.
Greet and host all visitors, ensuring their comfort and positive experience at our facilities.
Collect and respond to all voicemails, referring to staff as appropriate.
Provide administrative support to the CEO (as needed) -- travel planning and other projects.
Maintain a neat work environment including shared areas for printing, copying, reception, and employee lounge/kitchen areas.
Provide general office administration support such as photocopying, typing and document creation.
Maintain electronic calendars for company-wide events and shared meeting rooms.
Coordinate U.S. postage and other shipping.
Proactively maintain the office environment. Act as the day-to-day liaison with the Building management team to assure that facility maintenance issues are identified and resolved immediately.
Coordinate internal and external meetings. Assure that all office and meeting space is well maintained and prepared for all meetings.
Order, stock and maintain office supplies and assure that the supplies are well stocked and available.
Maintain confidential information.

Qualifications:

At least 5 years experience in office management and supporting corporate executives.
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Demonstrated strong computer skills with the ability to effectively use the MS Office Suite.
Demonstrated ability to multi-task.
Discretion, tact, judgment and poise to deal with confidential matters.

Location:	1200 Penn Avenue Suite 150 Pittsburgh, PA 15222 United States