Office Assistant FedBid
THIS JOB HAS EXPIRED This non-exempt position will provide administrative and clerical support to the Human Resources department and other internal organizations as directed.
Duties and Responsibilities:
Duties may include, but are not limited to:
Handle a wide variety of situations involving the administrative function.
Prepare routine and advanced correspondence including letters, memoranda, presentations and reports.
Distributing facsimiles and printed materials from copiers/printers
Stock paper and toner in all copier/printer machines
Organize copy, storage and kitchen areas
Order and budget supplies (kitchen stock and office supplies)
To assist in the preparation of food
To assist in the serving of meals to clients, staff and others and the setting and clearing of tables.
To assist in the preparation and serving of beverages to staff, clients and others
To wash and dry kitchen pots/utensils and ensure their proper storage.
To clean the kitchen area (coffee urns, counters, etc)
To assist in ensuring a high level of health and safety, cleanliness and food hygiene and to ensure that safe working practices are followed.
Procure, transport and store stock for kitchen and office supplies
Assist in stock taking and storage of stock, including checking deliveries
Attending training courses as appropriate.
Transport of meals to kitchen, conference rooms and other eating locations as required.
Washing-up of all items used in the kitchen area and maintaining kitchen and storage areas in a clean and tidy state in line with cleaning schedules.
Responsible for creation and handling of confidential and time-sensitive material.
Manage coordination of business meetings, including but not limited to scheduling/ mediation of conference room space, catering, setup and clean-up.
Providing administrative services, such as proofreading, filing, photocopying, scanning, faxing and emailing hardcopy and electronic documents.
Processing and coordinating offers for office supplies, travel arrangements and corporate events for the department.
Receive and escort visitors within secure FedBid suite.
Distributing incoming mail and preparing outgoing mail for shipping using postage meter and/or FedEx packaging for the department.
Printing, compiling and binding corporate literature and department presentations.
Shredding and properly disposing of corporate proprietary documents, as instructed.
Assist EAs and Admin Assistant in workload overflow, when needed.
Performing other administrative duties as required for back office support for the FedBid headquarter staff.
High School Diploma required, some college coursework is preferred.
Proficient use of Microsoft Office Suite
Proficient operation of photocopier, fax machine, scanner and binding equipment
Excellent written and verbal communication skills; stellar interpersonal skills
Ability to lift and carry boxes and supplies
Ability to learn/ use of web-based content management system
Ability to type at least 40 wpm
ServSafe Classroom Training and ServSafe Certification a plus
Ability to learn and maintain a ServSafe Certification
Ability to remain proactive, resourceful and flexible in a fast-paced work environment
Excellent work ethic including, high results-orientation, attention to detail, strong customer focus and an exemplary level of professionalism
Vienna, Va. (Headquarters)
||Vienna, VA |
THIS JOB HAS EXPIRED