Office Manager TripIt
THIS JOB HAS EXPIRED
TripIt, the leading mobile trip management service from Concur, Inc.
TripIt turns all your flight, hotel and rental car confirmation emails into an awesome itinerary just by hitting forward. Then your master itinerary can be accessed from anywhere ? on your laptop sitting on the couch or in your hand running through the airport. And that?s just the start ? we can help you share plans with friends, find you a refund, watch your point balances, and alert you when your flights change. And now, we?re proud to be a part of Concur (NASDAQ: CNQR) ? a leader in travel & expense management.
TripIt's web and mobile service is praised by travelers and industry notables, including TechCrunch, the New York Times, the Wall Street Journal and by thousands of bloggers worldwide. We?ve been called ?absolutely awesome?, ?addictive? and ?a seriously powerful travel tool.? Our application has received wedding proposals from excited.
Concur (Nasdaq: CNQR), the global leader in corporate travel and expense management services, is looking for an amazing person to join their team as our Office Manager in San Francisco. Do you love making employees happy and productive? Do you want to help them build and grow one of the world?s most loved travel and expense brands? Then this role may be for you!
This Office manager role is our face to the world and an enthusiastic, well-rounded go-getter who wants to pitch in and support the team to allow them to be as productive as possible. You own the first impression to customers, vendors, applicants, shareholders, investors, etc. and will represent our corporate values and sense of enthusiasm and passion for helping delight travelers. In addition to supporting employee welfare and happiness here in San Francisco with all that you do, you will provide facilities related space planning, furniture planning, project management, maintenance and support for the office. You will also work with HR and IT to assist with employee on-boarding within San Francisco.
This role focuses on managing and executing most day to day tactical and operational activities that Facilities is responsible for. This person will also manage the receptionist role(s) at the sites they are responsible for. They will also initiate and oversee projects, manage user requirements, communicate and message out to the users at these sites as needed.
Manage operation of office(s) including space planning, facilities related procurement, shipping, receiving, mail, kitchen operations, office supplies, janitorial services, repairs, maintenance, moves, adds and changes, security, first aid, copiers, incident response
Works with Director to develop reports around spend, cost per head, cost per space, strategic planning and budget development
Effectively communicates necessary messages and solves problems with others at all levels and all departments at the sites they manage
Ensures the office space including the conference rooms are kept professional in appearance
Establishes and manages parking program to manage passes, issuing, parking validation as necessary
Establishes and manages badge access, reports and monitoring as needed
Coordinate with vendors and or Facilities team for all on site Facilities activities
Negotiates with various vendors to find best TCO for all products and services purchased
Impact on bottom line is focused around managing the day to day operational needs of the sites they manage
Identifies cost savings opportunities and takes appropriate actions to manage site management spend
Manages site security protocols and ensures fire drills are conducted as required
Manages projects for expansions, relocations and moves by acting as lead Project Manager for architectural, construction, furniture and other related vendors
Ensuring the security of the office and the safety of the employees by managing all after-hours or business hour related emergencies as necessary
Be aware of, and comply with, all corporate policies.
Education, Experience & Training required:
2-5 years? experience managing 2+ office locations with 300+ employees
High School Degree and college degree or equivalent years of applicable experience
Experience and proven knowledge to multi-task, prioritize and communicate effectively and appropriately
Ability to pass a background check
Job Specific Specialized Knowledge & Skills:
Critical Performance Competencies:
Building ?Up Time?
Emergency Planning and Disaster Recovery
Displays passion for & responsibility to the customer
Hires, develops & rewards great people
Displays leadership through innovation in everything you do
Displays a passion for what you do and a drive to improve
Displays a relentless commitment to win
Displays personal & corporate integrity
Concur is an Equal Opportunity Employer and applies this policy to all applicants and employees. We are committed to hiring and valuing a global diverse work team. (M/F/D/V)
Concur is a dynamic, growing and fast-paced organization. As such, successful employees are able to work in a fast-paced environment, managing multiple priorities often times under tight deadlines. This typically requires working a 40+ hour work week to accomplish performance objectives. With that, Concur offers flexibility as to the specific working hours that may be required or available depending on your role.
Concur is a SaaS company. Employees must be technically savvy with the ability to use the computer/keyboard and telephone to conduct business. The ability to creatively problem solve to our core value of ?Leadership through innovation in everything we do?. Many positions within Concur are customer facing so written, verbal and interpersonal communications skills are required for a majority of opportunities with Concur.
Confidentiality and our core value ?Personal and corporate integrity? are critical components being that Concur is a publicly traded company and working towards building a great, enduring company.
||444 De Haro Street |
San Francisco, CA 94107
THIS JOB HAS EXPIRED