Office Manager Allconnect
THIS JOB HAS EXPIRED Salary Range:$40,000
Benefits:Medical, Dental, Vision, Tuition Reimbursement, Vacation/Sick Time, 401K, etc.
Employment Type:Full Time
Description:The Office Manager oversees all business office functions and is responsible for ensuring policy & procedure compliance in all related areas while representing Allconnect through professional communication and demeanor at all times. This individual is integral to making a positive first impression, focusing on creating a consistent and positive customer and employee experience.
This position supports the goals and objectives of the General Manager through the following: lead center communications activities; manage meeting and operational planning; monitors expense budgets; data analysis; development of proposals and implementation plans to drive organizational harmonization and oversee Risk Management through building safety and security initiatives. The candidate will assist with ad-hoc projects, demonstrating flexibility and ability to identify critical action items, prioritize execution and follow-up as necessary to improve efficiency and provide value-added support of sales center activities. He/She will be the point person for vendors, property management, facilities and other groups that provide services for our company. The ideal candidate will have experience with running facilities, office administration as well as experience in call center operations.
Duties:?OFFICE MANAGEMENT ? Performs various tasks contributing to office organization and efficiency. Duties include; reception, phones, clerical, ordering of supplies, mail, record management and serves as a security checkpoint.
?EXPENSE MANAGEMENT ? Evaluates department operations and recommends changes to improve efficiency, effectiveness and customer satisfaction. Works with management to reduce company costs/wastes, and to optimize profitability in areas of responsibility.
?PROJECT MANAGEMENT ? Serve as coordinator for special projects and special events planning as needed. Develop and maintain database of projects to include timelines, resources required, duration, and critical paths. Plans and implements logistics for internal/external events and meetings. Tracks and maintains designated conference rooms and use of resources.
?FACILITY MANAGEMENT ? Create and maintain a productive office schedule for building/facility maintenance. Supervises individual building project assignments from start to finish including, scheduling and coordinating all activities so that projects are completed in accordance with plans. Resolves site specific facility issues including maintenance needs and safety issues - research, identify, and schedule contractors to complete requested work.
?Leadership ? Must be trustworthy, reliable and able to deal appropriately with confidential material on a routine basis. Must be self motivated and able to take the initiative to organize and coordinate activities/projects and follow through on all aspects of assignments. Maintain professional behavior and appearance while representing Allconnect.
?Time Management ? Must be able to prioritize, and structure multiple tasks and information for efficient use of time. Ability to work independently, with minimal supervision with tight deadlines and a sense of urgency. Maintain attention to detail, accuracy, and concentration for extended periods of time; function in a fast-paced environment under pressure.
?Strong communication and interpersonal skills ? must have professional and friendly demeanor with customers, vendors, and other team members. Outgoing personality with ability and desire to interact effectively with a wide variety of personalities and with all levels of the organization. Perform work activities requiring cooperation and instruction. Communicate complex business concepts in a clear, understandable manner; with strong writing and presentation skills.
?Problem Solving ? Superior data analytics skills used to proactively solve problems by exploring issues, asking questions, and reviewing data. Ability to make decisions on imperfect information and create solutions. Meet challenges with resourcefulness; Generate suggestions for improving work. Develop and adapt to new processes, and identify and implement improvements in existing processes.
Qualifications:?Proven ability to research and analyze data related to expenses.
?Advanced Proficiency with Microsoft Office tools such as Internet Explorer, Outlook, Excel, PowerPoint, and Word are required for preparation, editing, presentations, and correspondence.
?Working knowledge of administrative systems preferred; including Oracle, ADP, IEX.
?Knowledge of project management principles/concepts.
?Call center experience is desirable.
?Bachelor's degree or equivalent with at least 7 years of Office Management experience.
?5 years Facilities Management experience and supervising staff preferred.
The work environment involves everyday risks or discomforts requiring normal safety precautions typical of such places as offices, meeting and training rooms. The work requires some physical exertion such as long periods of standing; recurring bending/twisting at the waist and knee, crouching, stooping, stretching, reaching, or similar activities; recurring lifting of moderately heavy material. The work may require specific, but common, physical characteristics and abilities such as above-average agility and dexterity. May be required to work varying shifts where regular staff is not available including early mornings, late nights, weekends and holidays. Occasional travel to coordinate offsite events.
||St. George, UT |
THIS JOB HAS EXPIRED