Project Coordinator York Telecom
% of Travel Required : 0-10%
Job Type : Full Time
Shift/Hours : First Shift (Day)
Career Level : Experienced (Non-Manager)
Education : High School or equivalent
Skill : Project Management -> Communication Skills, Meeting Facilitation, Organizational Skills, Teamwork, Time Management, Vendor Management
Category : AV Technology
Job Description :
At Yorktel we don?t make video, we make video work. We design, integrate and manage world-class video solutions that enable visual communications ? anytime, anywhere, anyway. From video conferencing to streaming video, media services to digital signage, Yorktel makes video work ? for you.Our philosophy is clear: Simplify. Innovate. Connect.
We are currently seeking a Project Coordinator that will be a team member of the Project Management group of Yorktel Corporation. The Project Coordinator will apply his or her office knowledge, past experience, interpersonal skills and administrative techniques to support the project management team in executing efforts related to the Yorktel Healtchare practice. Support to be provided includes procurement, fabrication and testing coordination, logistics of both incoming and outgoing hardware, information collection, opening room profiles, opening and updating service orders, data entry, order processing and tracking, status reports, scheduling resources and attendance in meetings with or in lieu of a Project Manager.
This position reports directly to the Vice President of Service Delivery. The Vice President of Service Delivery will provide direction and support to the Project Coordinator in regard to the following areas; organizational development and improvement, career development and client escalation issues. This position will also work closely with and take day to day direction from Vice President of Procurement.
Depth of Knowledge Required:
Appropriate business acumen focusing on profit and loss and basic understanding of project management is required. Areas requiring demonstrated knowledge include but are not limited to procurement, equipment fabrication, logistics and development and implementation of processes, procedures, and guidance to ensure optimized customer satisfaction and delivery. Must support others in the planning and maintaining appropriate communications with all parties, provides updates on commitments and resources of the project.
Authority and Decision Making Capabilities:
This position will assist and work with the project management team to prioritize work load and delegate the appropriate work to meet the needs of the client/project. This is mostly an internal facing position requiring coordination of several groups to deliver product in a timely manner. Resolution of client/project issues will be made within the Yorktel guidelines of established policies and procedures.
Internal & External Relationship Responsibilities:
This position regularly influences internal customers to achieve a mutually desirable outcome. This position will make recommendations to internal and external parties with regard to concerns or issues, and ensure resolution of any problems working closely in conjunction with assigned team members. This position requires regular planning and team work in order to assist with the coordination of resources within Yorktel to support clients. This position must regularly communicate answers to complex questions and respond to detailed inquiries about client issues or concerns. This position handles and is expected to protect all internal confidential information and must utilize discretion and judgment based on company policies and procedure.
Responsible for supporting project managers on all internal and some external tasks to coordinate customer system installations and room relocations
Support Project Managers on all assigned open projects to include ordering and tracking equipment, managing due dates of project team deliverables, scheduling field and fabrication resources, setting and up and processing invoicing, retrieving acceptance
Assist in ensuring that projects are completed on time and meet all business and system requirements
Assist in ensuring that the project scope is well documented and managed properly throughout the delivery cycle of the project.
Work effectively with other departments including, Purchasing, Accounting, Engineering, Production and Logistics to ensure successful completion of assigned tasks
Ability to multi-task and assist in handling several large to mid-size projects as well as several additional smaller ones simultaneously Communicates project status, progress on deliverables, and risks/issues to stakeholders and leadership in a timely manner
Discuss and prioritize project issues with the project team, and provide help/support to the project team as required
Assist in the development project plans, schedule and work breakdown structure for projects
Assist in the adherence to client?s system delivery process guidelines and provides feedback to project teams to take proactive measures to resolve the issues
Interacts with supplier community and procures necessary infrastructure and tools in a timely manner
Provide support for Operations Leadership activities including taking and distributing meeting notes and follow-up activities as requested Experience in coordination of complex and challenging projects
Effective communication with presentation and written skills
Excellent personal and interpersonal skills in relating to others and managing diverse relationships
Other duties as assigned
Job Requirements :
Skills and Additional Qualifications:
Experience in the following areas is highly desirable: Audio Visual Solutions including Videoconferencing, Multimedia, Distance Learning, Facility coordination or Networking systems
The candidate must have the ability to travel as required. Will require regular site visits to customer location(s)
Ability to effectively present information and respond to questions from groups of managers, clients, and employees.
Knowledge of and adherence to Yorktel policies and procedures
May require occasional lifting (up to 25 lbs)
Requires extensive sitting, standing and walking
Limited weekend and/or night work may be required
Domestic travel requiring multi-night stays within and at times outside the local work area
International travel may be required
Valid U.S. driver?s license is a requirement and must have a positive driver?s abstract.
Current valid U.S. Passport is desirable
Must be willing to complete background checks and drug tests as required by current or future contracts
Must be willing to apply for security clearances, suitability, and other related clearances to be able to work at certain customer locations
Join us and you will enjoy an excellent salary and benefits package, including 401k and Flex 125 plans.It is our policy to employ qualified persons without regard for race, creed, color, national origin, nationality, ancestry, age, sex, marital or domestic partnership status, sexual orientation or disability. Individuals are considered for employment, promotion, or training solely on their ability to perform the essential functions of the position. Minorities and women are encouraged to apply.
Note to 3rd party agencies and search firms:
Thank you for your interest in Yorktel. It is our practice to recruit and fill career opportunities through the Human Resources, Corporate Recruiting organization. We ask that you not submit candidates for consideration to us without receiving a formal written request from our Corporate Recruiting organization to do so. All resumes submitted; (with or without use of your agency access credentials) will be deemed unsolicited and as such will not be eligible for placement fees. Thank you and we appreciate your cooperation.
Offer Relocation : No
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