THIS JOB HAS EXPIRED DescriptionSpecific Media is leading the next phase of the advertising evolution by being the first to integrate display, video, mobile and IPTV into a single unified platform. We make addressable advertising a reality, working across formats and screens and delivering a comprehensive set of targeting technologies and measurement capabilities. We are the partner of choice for brand advertisers, with a notable Fortune 500 advertiser base and a roster of name brand publisher partners. Specific Media is also the parent company Myspace, VINDICO, and Xumo.
As Receptionist, this position oversees the day to day needs of the office and will liaison between the building and Specific Media. The Receptionist will coordinate with managers as to any needs of the employees. This position also sees to the mail functions of the office.
As Receptionist, this position handles all incoming messages and visitors. These duties also extend into preparing weekly sales meetings and other various projects.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Greets scheduled visitors and directs them to appropriate area or person.
Answers and screens incoming calls in a professional manner while providing assistance and obtaining accurate information.
Ensures kitchen supplies (including coffee maker) are stocked and replenished on a daily basis.
Responsible for maintaining tidy appearance of the entire office
Distribute incoming packages.
Handles outgoing FedEx/UPS packages and regular US mail.
Distribute incoming faxes.
Weekly Sales Meeting- coordinating calendars, meeting notes and pulling all necessary reports from Sales Force.
Various research and data entry projects. Needs may vary.
Office Supplies- ordering all necessary items and documenting them.
Assistance to staff with PowerPoint presentations. Position requires that you (upon request) customize presentations to specific clients and bind any copies needed.
Mail management through FedEx and USPS are mainly the responsibility of this role.
This position often requires your time be devoted to helping the sales teams with various smaller projects.
Special Events are planned and managed by this position. These events range from corporate galas to office birthday parties.
RequirementsQualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
To perform the job successfully, an individual should demonstrate the following competencies:
Demonstrates attention to detail.
Identifies and resolves problems in a timely manner; Develops alternative solutions.
Follows policies and procedures; Completes administrative tasks correctly and on time.
Uses time efficiently.
Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
Is consistently at work and on time.
Must maintain a professional appearance at all times.
Education and/or Experience:
Minimum High School Diploma, some college is preferred.
2-4 years of administrative support work.
Computer Skills: To perform this job successfully, an individual should have knowledge of:
MS Word, Excel & PowerPoint required
MS Outlook required
SalesForce.com experience a plus
||Four Park Plaza |
Irvine, CA 92614
THIS JOB HAS EXPIRED