Senior Accounts Payable Specialist Aspen Aerogels
Employment Type:Full Time
Description:We are an energy efficiency company that designs, develops and manufactures innovative, high-performance aerogel insulation. We believe our aerogel blankets deliver the best thermal performance of any widely used insulation products available on the market today and provide a superior combination of performance attributes unmatched by traditional insulation materials. Our customers use our products to save money, conserve energy, reduce CO2 emissions and protect workers and assets. The pace at Aspen Aerogels is quick, our innovative environment stimulating and our supportive, collegial working atmosphere is focused on getting the job done. The talent, spirit, "can-do" attitude, and focus of our employees allows us to attain our goals, satisfy our customers and drive our technology to new, innovative places. We are proud of our employees and their ability to help each other achieve success.
The Sr. AP Specialist has ownership of the account payables, expense reimbursements and record management processes for assigned vendors and suppliers. This position will coordinate with the Receiving and Procurement teams to streamline expense processes and ensure adequate controls are in place.
Duties:?Accounts Payable Vouchers: Responsible for verifying approvals and coding invoices with appropriate GL account numbers. Responsible for accuracy of all AP reports. Will enter foreign exchange rates at the beginning of each month. On a monthly basis, will send company-wide email regarding cutoff deadlines.
?Tax: Review invoices for R&D/Manufacturing exemptions; mail W9 certificates to new vendors; assist with year-end 1099 reporting.
?Expense Reports: Process and audit employee travel and entertainment expense reports on Oracle, confirming charge numbers and proper approvals. Check all expense reports for unallowable charges. Notify Oracle Specialist regarding IRS mileage rate changes for i-Expense updates.
?Cash Disbursements: Responsible for ensuring timely payments to suppliers; process and print weekly check run. Expedites rush and special payments. Monitors A/P aging and resolve aging items.
?Suppliers: Enter supplier information into Oracle, including terms, 1099 status and matching requirements so that Purchasing can create PO?s for new vendors. Responsible for reviewing and reconciling vendor statements with Oracle, researching discrepancies and maintaining excellent supplier relationships. Create communication with both internal and external customers, submit proposals to management for process improvement solutions and ad-hoc reporting as needed.
?Purchase Orders: PO matching in Oracle ? 3 way and 2 way. Monitor PO?s to ensure the accuracy of information, i.e., approvals, quantity and dollar amounts. Notify purchaser of P.O. and the vendor about discrepancies.
?Accounts Payable Policies & Procedures: Ensure compliance with all A/P processes and procedures, including documenting and maintaining all manuals as needed.
?Oracle A/P module: Maintain Oracle?s procure-to-pay system. Act as lead to the A/P team.
?Month-End Close: Assist with month end close as required ? obtaining vendor statements, invoice copies, and assisting with A/P accrual information.
?General Office: Maintain, create and update new forms as necessary. Replenish postage meter. Oversee the archiving of prior year files and setup files for the coming year.
?Special Projects: As assigned by manager
Qualifications:?High School diploma or equivalent required
?College degree with accounting coursework preferred
?Minimum Five (5) to Seven (7) years Accounts Payable Experience required
?Work experience in a manufacturing environment preferred
?Computer literate with MS Office Package
?Knowledge of Oracle 12R or ERP system is strongly preferred
?Excellent communication, organizational and time management skills required
?Proven ability to interface with employees, suppliers, and management teams
?Demonstrates consistency in values, principles and work ethic
||30 Forbes Road |
Northborough, MA 01532