Senior Administrative Assistant Aegerion Pharmaceuticals, Inc.
THIS JOB HAS EXPIRED Position Description
Reporting to the VP, General Manager, International, the Sr. Administrative Assistant will provide administrative support and project coordination for the International team. Responsibilities will often involve contact and exposure to highly confidential information and require thorough knowledge of company operations, policies and procedures. Daily activities will involve handling details and logistics of department operations; collecting, preparing and distributing information for use in meetings internally and externally, and acting as the central source of administrative and project work within the department. The candidate must exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions and must have experience working with senior-level executives within and outside the company, customers, vendors, and visitors.
Manages complex and global calendars; schedules meetings, conference calls and Skype calls globally ensuring reconciliation with different time zones;
Makes travel arrangements and manages expense reporting of VP/GM International. Aids Country Managers in travel arrangements from/to Cambridge and in making and processing their Expense Reports, when necessary;
Accountable for department meeting planning and organization (schedule attendees, books conference rooms, arrange catering, prepares presentations, compiles notebooks, meeting materials, handouts, etc);
Provides phone support; assumes responsibility for copying, faxing, and developing and maintaining filing systems; hard copy and/or electronic;
Processes vendor agreements, PO?s, accounts payable invoices and all aspects of expense reporting;
Creates and distributes general correspondence, letters, memos, charts, graphs, contracts, agreements, minutes, spreadsheets reports, and assists in presentation building;
Proactively responds to questions, concerns, and requests for information and resolves routine questions and information requests;
Manages the administrative priorities of senior executives, solves conflicting priorities;
Plays key role in liaising with other members of the Administrative team and members of Sr. Staff ; serves as reciprocal back-up for other Senior Administrative Assistants and Executive Assistants as required;
Ad hoc projects, as assigned, including involvement in arrangements for offsite meetings;
Plans and organizes with the VP/GM, the annual ITM (International Team Meeting), which takes place in September every year;
Works on complex problems in which analysis of situations or data requires an in-depth evaluation of various factors;
Exercises judgment within broadly defined practices and policies in selecting methods, techniques and evaluation criteria for obtaining results;
May determine methods and procedures on new assignments and may provide guidance to other lower level personnel.
Qualifications and Experience
Ability to speak Spanish and/or Portuguese is required
Bachelor?s degree preferred
Minimum of 5-7 years of administrative experience in a pharmaceutical or biotech environment is required
Must have experience supporting senior level management in a complex global environment; 5+ years preferred
Extensive and advanced working knowledge of MS Outlook, Word, Excel & PowerPoint
Experience with expense reporting systems/ software.
Strong interpersonal skills; position continually requires demonstrated poise, tact, and diplomacy
Must be able to interact and communicate effectively with individuals at all levels of the organization up to and including Board level.
Confident, self-starter who can work well with minimum supervision
Requires strong attention to detail in composing and proofing materials, establishing priorities, scheduling and meeting deadlines.
Must be able to work in a fast paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands.
Must be flexible in handling multiple tasks of a different nature and have the ability to prioritize efficiently.
Problem solver who is quick to figure solutions and make things happen.
Must be able to handle confidential information and issues effectively and without breach of confidentiality.
Displays flexibility in time management to get the job done.
Makes decisions concerning business priorities on Executive?s calendar, as well as decisions on operational arrangements for meetings.
Makes high-level contacts of a sensitive nature inside and outside the company, including:
All members of Sr. Staff
Outside Industry Personnel
Executive Admin teams across the company
Flexible with work hours
Very occasional local travel
Qualified candidates are encouraged to submit a resume and cover letter to Human Resources in care of firstname.lastname@example.org
Agency Notification: While Aegerion highly values its relationships with our Recruitment Partners we ask Recruiters to send any information regarding your firm or interest to Erica Lupien, email@example.com. Please do not call during our posting process. Thank you.
||Cambridge, MA |
THIS JOB HAS EXPIRED