Executive Assistant Calxeda, Inc.
THIS JOB HAS EXPIRED Responsibilities:
--Provides high level administrative support to Calxeda Chief Operating Offer and his leadership team of 6 vice presidents.
--Working with company personnel at all organizational levels on gathering information, assembling and analyzing data to prepare reports and correspondence.
--Creating and maintaining departmental organizational charts and headcount information.
--Managing purchase orders, invoices, calculating foreign currency expense reports and other documents and systems related data along with PowerPoint and Excel presentation materials.
--Arranges heavy travel schedules; domestic and international, passports and visas.
--Heavy calendar management, requiring interaction with both internal and external assistants to coordinate a variety of complex customer and executive meetings.
--Manages all-hands and departmental meetings and events logistics.
--Generates new hire request forms, assigns office locations, work station equipment, systems access, and email distribution.
--Coordinates confidential non-disclosure agreements, processing domestic and international documents including service agreements, cost estimates, budgeting and purchase requests.
--Administrative tasks: general typing, filing, making copies, scanning, ordering all dept. office equipment, supplies, fed-x, courier services, scheduling conference bridges, web-x, receiving visitors and other routine duties as required.
--Associates degree and minimum of 7 years related administrative experience.
--High technology, engineering environment required.
--International, multi-culture environment preferred.
--The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks.
--Able to work independently with little or no supervision.
--Must be exceedingly well organized, flexible and enjoy the administrative challenges of this fast paced, technology driven company.
--Advanced skills in Microsoft Office.
--Strong customer service, initiative and judgment skills along with problem solving, attention to detail and accuracy.
--Ability to remain calm and professional even under stressful conditions.
--Be able to multi-task with high levels of confidential information and discretion while being a team player.
Calxeda is an Equal Opportunity Employer
Apply for this position: http://tinyurl.com/bd9bnny
This role is at our Austin, TX location at Far West/Mopac
||7000 N. Mopac Expressway |
Austin, TX 78731
|Employment Type:||Full Time|
|Functional Area:||Administration / HR|
THIS JOB HAS EXPIRED