Office Assistant Revolution Foods
THIS JOB HAS EXPIRED DescriptionThe Office Assistant collects and organizes information for the Oakland, CA that is critical to the daily running of a successful operation. The Office Assistant must show discretion with the information they handle as, at times, this information will be confidential in nature. The Office Assistant will write reports, business correspondence, and procedure manuals when required. He/she must have ability to effectively present information and respond to questions from other employees, managers, clients, guests, and the general public.
RequirementsResponsibilities will include, but are not limited to:
1.Payroll Support: Check all employees clock in and clock out each day. Bring any exceptions to employee timeliness to the attention of the General Manager. Ensure that the Finances Department receives timely and accurate payroll information to process pay checks. Ensure that pay checks are distributed by General Manager and/or Director of Operations in a timely fashion. Update Employee Board in the break room to clearly display accurate payroll information at all times.
2.Invoice support: Ensure all approved invoices are correctly coded and entered into the invoice database for payment. Bring any concerns about invoices to the attention of the General Manger.
3.Maintain Market Calendar: Ensure that the market calendar is updated with employee start dates and promotion dates, employee annual review dates, approved vacation requests, and birthdays. Organize birthday cards for employees.
4.HR support: The Office Assistant will support HR processes as asked by the General Manager and/or Head of HR.
5.Fleet Maintenance Support: Assist Dispatch with any paperwork (insurance claims, maintenance and DMV requirements) of the fleet of trucks.
6.Market Organization: Assist in the general organization of the facility. The Office Assistant is responsible for the orderliness of the office space (particularly office supplies) and the presentation of the break room (ensuring all shared documents ? legally required or otherwise ? are clearly on display). The Office Assistant will manage the Office Supplies Budget each month to ensure the office stays within the allocated spend. The Office Assistant will assist with tasks related to organization and/or ordering of supplies to get organized as requested by the General Manager, Director of Operations or Director of School Partnerships.
7.Permit Folder: The Office Assistant will maintain the Permit Folder. This folder will have all information relevant to zoning and permitting for the market. The Office Assistant will make this information available as needed and will maintain a scanned copy of every document on the S drive.
8.End of the month support: The Office Assistant will support the General Manager at the end of each month collecting and processing expense reports, petty cash, credit card reports, inventory, and other financially-related documents as needed.
9.The Office Assistant will distribute all incoming mail.
10.Answers and screens incoming telephone calls and directs them to the appropriate person.
11.Assists in the coordination of meetings, including reserving and preparing facilities, preparing and distributing invitations, following-up with invitees to ensure attendance, and preparing meeting materials and handouts.
12.Makes copies and scan correspondence, handouts, invoices, or other printed materials.
13.Greets and assists visitors entering the office area. Ascertains the nature of their business and directs them to the appropriate person.
14.Manage, monitor and arranges maintenance of office equipment, including computers, printers, office furniture, and delivery equipment.
15.Employee request: helping with Ultipro, issues with timesheets, etc.
16.Helps count vending cash, making deposits, and recording in Vendsys.
17.Miscellaneous errands as needed.
||Oakland, CA |
THIS JOB HAS EXPIRED